Agenda - 11-02-2017 - 8-a - Minutes

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15 Bonnie Hammersley said these spaces are always available for anyone using the parking deck. She said they have agreed for library patron space designations during the day. Commissioner Burroughs asked if increasing construction costs are a concern for this building. Bonnie Hammersley said staff will design the building with the Town of Carrboro to the budget that is available. She said the project will not go out to bid if there is an indication that the costs will go over budget. Commissioner Jacobs asked if there is a stipulation in the agreement that the parking will be free, and if it could be switched to paid parking later on, should Carrboro so choose. John Roberts said there is a provision that Carrboro can charge for access to the deck, and in that event, Orange County can separate its library parking in the deck from the paid portion. He said he is not sure how this will work out, and would need further discussion in the future Commissioner Jacobs said this same process occurred in the Hillsborough parking deck, and created a great deal of problems, as it was not anticipated. He said if it is possible that Carrboro will do this at some point, there must be a thorough discussion between all involved. Bonnie Hammersley said the Town Manager says there is currently no indication that this change will be made, but future boards cannot be bound. She said if the change did occur, library patrons could have cards stamped if need be. Commissioner Price said the agreement talks about the County parking spaces being made available to the Town when the library is closed, and she wants to make sure that the Town will not charge people to park in the County spaces. Bonnie Hammersley said there is no indication, at this time, that this would happen. Commissioner McKee said there was no anticipation of the problems that arose in the Hillsborough deck, and the issue should be clarified. He said it is important to maintain control of the Orange County parking spaces. John Roberts said this deck is not like Hillsborough's parking deck situation, as this agreement provides that Orange County will have a condominium ownership of its parking spaces. He said the County will reserve the right to isolate its parking spaces. John Roberts said this is still an ongoing discussion between attorneys. He said this is not the final draft since there are minor clarification changes to this document such as: • Article 3, Section G: the last sentence, "the Town shall be responsible for design and construction administration pursuant to an interlocal agreement between the parties, allocating costs," has been deleted, and the words "construction administration" has bee added to article 4, section A. He said there will not be another interlocal agreement. • Article 3, Section H: the last sentence, "the parties shall share the cost of such remediation equally, referring to hazardous substances remediation if there be any on that property," has been deleted. He said the Town has agreed to take those costs on. He said the County would be responsible for anything it releases onto the property after this agreement is signed. • Article 3, Sections L and M: the parking references have been changed to include both onsite ground parking, and parking deck spaces. • Article 8, Section A: first sentence has been deleted. John Roberts said these are the substantive changes. Commissioner Rich asked if the Town and County Attorneys will review this again, but the BOCC will not.