Agenda - 11-02-2017 - 8-a - Minutes

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14 days after the formal schematic design to evaluate more specific cost estimates, negotiate final appropriate cost allocations, and benefit from ongoing value engineering practices. Should agreement not be reached during this time, each Party has the ability to terminate the Development Agreement with no recourse other than the absorption of assigned design and related costs up to that point in time. 3. On-Site Parking. Adequate parking for the project is contemplated to be provided in some combination of on and off site facilities. The Agreement provides an understanding that a satisfactory proportion of on-site parking be allocated to the Orange County Southern Branch Library during normal operating hours. 4. Friends of the Orange County Southern Branch Library discussions. Discussions with the leadership of the Friends organization on capital and in-kind service contributions to the Project and its ongoing Library operations. 29 The estimated development timeline for this project is as follows: • Development Agreement execution* Oct, 2017 • Joint designer RFQ selection process with Carrboro* Oct-Nov, 2017 ' • Design and land use permitting process Nov, 2017 - May, 2018 • Schematic design and cost allocations* est. Jan, 2018 • Construction bidding process May-June, 2018 • Bid award, construction contract*Aug, 2018 • Construction period Sept, 2018 — Sept, 2019 • Occupation, Opening Fall, 2019 FINANCIAL IMPACT: The Board previously appropriated $1,172,000 for this Capital Project and contemplates an additional $6,375,000 within the FY2018-19 and FY2019-20 capital budgeting cycles. These project funds address design, construction, equipment, furnishings, and library materials. There are adequate funds already appropriated for professional design services funds to conduct the County's portion of the necessary design processes within the Development Agreement. Contemplated construction and equipment funds for future capital project cycles are adequate for the County's portion within the Development Agreement. Carrboro is prepared to appropriate $10,000,000 for its portions of the project and has also appropriated adequate funds for its portion of the design costs. The County anticipates making its funds available on a reimbursement basis to Carrboro in accordance with the Development Agreement and other governing documents. The contemplated total capital project cost for the entire development is estimated at $15,000,000. Commissioner Rich asked if there is a plan in place to pay for any necessary street improvements. Jeff Thompson said onsite and offsite costs would be shared equally between Carrboro and Orange County, as highlighted in Exhibit c. Commissioner Price asked if ADA accessibility could be included in the design process. Jeff Thompson said yes. Commissioner Price asked if the Town parking spaces will be available for library patrons on the weekend.