Agenda - 11-02-2017 - 6-b - Facilities Use Policy Amendment for Inclusion of Community Center Facilities and Fee Schedule Changes

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Attachment 1 7 Orange County Facilities Use Policy — Revision 2 — 11-2-2017 1.0 Policy Statement. This policy is established to assure that facilities owned and operated by Orange County are utilized in a manner that has a public purpose that meets the needs and interests of the community, as well as to set clear policies, procedures, regulations and fees regarding such uses. This policy supersedes all other County and Department policies regarding the use of County facilities as defined in this policy. No Orange County public facility, regardless of its primary purpose, is exclusively reserved for use by a single interest group, organization or population group. The Board of County Commissioners reserves the right, under extraordinary circumstances, to pre-empt or cancel meetings or events by County departments and groups. The Board of County Commissioners will give as much notice as possible; and the Clerk to the Board will assist the affected group in finding another meeting site. The County Buildings, Grounds and Parks Covered by this Policy, which may be amended from time to time by the County Manager or designee, are listed in Attachment 1, and includes: facility name and address, the approved use of the facility, the hours of permitted use and the availability of reservations. Material changes in this schedule shall be reported annually to County Commissioners. 2.0 Definitions. For the purposes of this policy, the following definitions shall apply to terms used herein: 2.1 Associated Group. A group consisting primarily of Orange County residents with a public purpose. 2.2 Building. Enclosed climate controlled structure that may be divided into areas for various uses. 2.3 County Department. An operational unit within County government whose primary source of funding is from the County and who is supervised by the County Manager, an elected County official, the Health Board or the Social Services Board or a group recognized by the County and whose sole purpose is to provide support and or resources to a County Department. 2.4 Grounds. Areas outside County buildings including lawns owned by the County. 2.5 Parks. Picnic shelters, playing fields, basketball courts, tennis courts and any other amenities as identified in Attachment 1, County, Buildings and Grounds Covered by Policy, which is hereby incorporated by reference and may be amended from time to time by the County Manager or designee. 2.6 Public Purpose Activity. An activity in which the action or direction concerns, affects, or is of benefit to Orange County or the Orange County community. 2.7 Small Group. Volunteer groups, non-profit organizations or associations of twenty (20) or less people who the majority of are either residents or people who work in Orange County. A small group does not include a for-profit commercial or business group.