Agenda - 11-02-2017 - 6-b - Facilities Use Policy Amendment for Inclusion of Community Center Facilities and Fee Schedule Changes

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3 through Friday, between 7:30PM to 11:00PM, and on Saturdays and Sundays between 7AM to 11PM. United Voices of Efland Cheeks (UVEC) Operating Agreement. On June 20, 2017, the Board of County Commissioners approved entering into operating agreement with non-profit organization United Voices of Efland Cheeks (UVEC) for the operation of the County's Efland Cheeks Community Center (link to this Operating Agreement: http://www.oranciecountync.covidepartments/asset management services (ams)/C omm®Center-Agree.pdf). This agreement stipulates operating hours and conditions reflected in the updated Facilities Use Policy. UVEC will operate and staff the Efland Cheeks Community Center Monday through Friday, between 10AM to 7PM. The Efland Cheeks Community Center is available for rentals Monday through Friday, between 7:30PM to 11:00PM, and on Saturdays and Sundays between 7AM to 11PM. The Department of Environment, Agriculture, Parks & Recreation will manage the reservations for the Community Centers during available times contemplated in the amended Policy. This policy is recommended for immediate implementation upon approval, in order that staff can accommodate current and future requests for the facilities. Fee Adjustments Staff proposes the following amendments for the Board's consideration to incorporate the proposed fee schedule changes as described in Attachment 1, page 17. Staff notes that the overwhelming majority of County facility use governed by this policy supports County operations and programs that are not assessed any fees. The proposed amendments are designed to streamline the very small of proportion of resident and non-resident use that falls outside of County operations and programs. 1. The amendment proposes a single use fee for both resident and non-resident users that, in most cases, is equal to the non-resident rate from the previous policy. The average proposed fee reduction is 13% (see Attachment 2, "Orange County Facilities Use Policy Proposed Amendment (Mark-up Version)", page 28). As an illustration, FY 16-17 budget for these categories was $2,000 and the actual fees generated was $957.50 2. Previous versions of the Facility Use Policy had different fees for residents and non- residents, which were confusing for both residents and non-residents and were difficult to administer. 3. Continue to allow users 30 minutes prior to event to setup/breakdown space with no fee attached; 4. Allow the Use Fee be waived for County Departments and other associated public purpose groups (schools, supported outside agencies, etc.) for social and recreational uses for public purpose events; 5. Allow the social or recreational purposes by private parties for events not meeting the public purpose definition to include use fee, applicable kitchen use fee (Department on Aging Centers only) and On-site Personnel fees when applicable, and imposing the