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21 <br /> Attachment 3 <br /> Procedures Governing Operation of Orange County Facilities <br /> Reservation and Cancellation Procedures <br /> A. Reservation. <br /> 1. Upon submission of completed application and applicable fees, the <br /> reservation is conditionally approved. If paying with cash, call the room <br /> administrator to make reservation and arrange payment within approved <br /> timeframe. <br /> 2. If reservation is declined, notification will be made within four to seven <br /> business days of the received application and applicable fees. Fees will be <br /> returned in this case. <br /> 3. An approved Application will serve as the proof of reservation and must be <br /> available during the meeting/event should questions about the reservation <br /> arise. <br /> 4. Reservations are accepted no earlier than 180 days prior to the requested <br /> date of use for all non-County department use, except with the written <br /> authorization of the County Manager or designee. Please refer to facility's <br /> user agreement, where applicable, for additional exceptions. <br /> 5. No group may reserve facilities continuously so as to preclude the use of the <br /> facility by any other group or organization. The exception to this is if the <br /> desired space is available no more than 5 business days in advance. Please <br /> refer to facility's user agreement, where applicable, for additional <br /> exceptions. <br /> 6. Parents or legal guardians must reserve the County facility for anyone under <br /> 18 years of age, and must assure adequate adult supervision of youth <br /> groups using any facility. This may require the user to pay for security <br /> officers to monitor activities both in and outside the County facility being <br /> used. <br /> 7. Refunds, due to inclement weather, will be issued for indoor facility or picnic <br /> shelter permits if the County Manager closes county offices. Should a <br /> County facility be closed due to inclement weather or other unforeseen <br /> circumstances, the party making the reservation will be given the option to <br /> reschedule, before being refunded all reservation/damage deposits and <br /> usage fees. <br /> Orange County Facilities Use Policy <br /> 11/02/2017 Amendment—Recommended by Facilities Use Policy Work Group <br /> Page 15 of 17 <br />