Agenda - 11-02-2017 - 6-a - Award of Southern Campus Expansion Professional Services Agreement.pdf

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16 00000 00100 100 11111111 u. 111111111 un:11111 11111111111111111111111 or, Construction Administration (Phase 1): The Architect shall provide administration of the contract between the Owner and the Contractor. As a representative of the Owner, the Architect shall visit the site at intervals appropriate to the stage of the Contractor's operations, or as otherwise agreed by the Owner and Architect. Typically, we visit the site once a week and whenever the need arises. The Architect shall not be responsible for the construction means, methods, techniques, procedures, as these are solely the responsibility of the Contractor. The Architect shall review contractor pay requests and advise the Owner as to their relative completeness. The Architect shall review any contractor submittals, RFIs, ASI, produce meeting minutes, conduct monthly and preconstruction meetings and report all info to the owner and the contractor to insure that they are in keeping with the construction documentation. The architect anticipates that the Owner will provide assistance with RFI's and site visits. The architect anticipates a twelve month construction period. If the construction period should exceed this time frame, the Architect shall provide additional construction administration services as an additional service, upon written approval by the Owner. Programming/Schematic Design (Phase 2): Phase 2 will consist of various site improvements, a new roof for the existing building and a comprehensive renovation and expansion of the Southern Human Services Building. The project includes an expanded Commissioner's meeting facility at the front of the building, a new dental clinic, expanded health and human service areas and expanded parking. The additions include a 2500 square foot addition to the County Commissioner meeting space and a 10,770 square foot addition to the health services department. The existing health department spaces will be reprogrammed and reconfigured. Discussions/meetings with key personnel will endeavor to garner a thorough understanding of the workings of each portion of the overall program and how they will work together. It is anticipated as a part of the overall design process, that we will hold meetings with the client and their stakeholders as needed. We will propose that several of these meetings occur in Smith Sinnett Architecture's office. Additionally, we will meet with the county commissioners at the end of each phase for their approval prior to commencing the next phase. We will also meet with the Town of Chapel Hill as needed to achieve all necessary approvals. We will provide professional cost estimating at the conclusion of the design development and construction document phase in order to stay within budget throughout the life of the project. This cost, along with all engineering fees is included within our overall fee. Phase 2 will commence as soon as the Phase 1 construction begins. Smith Sinnett Architecture will work with and coordinate all members of the design team to evaluate the owner's master plan and begin developing an approach to design and construction of the proposed improvements that will minimize impact to the function of the existing campus. During the programming phase, Smith Sinnett will meet with designated owner stakeholders to fine tune our understanding of space needs and the eventual build out of the Health Center additions and renovation. After these conversations, we will develop a program and a preliminary budget. Initially, we expect to meet with the Town of Chapel Hill Planning Department to assess and meet all requirements for approvals. If necessary for the second phase of the schematic design work, we would anticipate attending several meetings with the owner to 4600 I.....alke Boone .i iralili, Suite 205 IRalieli€ Ih, INC 27607 919.781.8582 IH...HUB Certified www.r,::,im ith°:)li ininett.cc:ain r