Agenda - 11-02-2017 - 6-a - Award of Southern Campus Expansion Professional Services Agreement.pdf

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14 00000 00100 100 11111111 11111 un:11111 11111111111111111111111 rim A C -I ...... . . . October 2, 2017 Orange County 200 South Cameron Street Hillsborough, North Carolina 27278 Attn.: Mr. Jeff Thompson Director of Asset Management Services Dear Mr. Thompson: FEE PROPOSAL: Orange County Southern Campus Expansion Smith Sinnett Architecture greatly appreciates the opportunity to provide Orange County with a proposal for Architectural Design & Engineering Services for the Orange County Southern Campus Expansion. SCOPE OF WORK: The project consists of two phases. The first phase will include the following: a master plan for a future 12,000 square foot addition to the Seymour Center. The initial portion will be an approximately 2500 square feet addition. Additional work will include reworking the front entry sidewalk into an accessible entry area, the creation of a new canopy and the parking lot will be reconfigured for improved bus/vehicle drop off. The site work will include the relocation of the existing storm water pond located near the entrance driveway, the realignment of the entrance roadway to remove some of the curvature, the expansion of the existing parking lot supporting the Seymour Center and the extension of a 10'wide multi-purpose pathway from the Inter-Faith Council Project Home Start driveway to the eastern parcel property line. It is anticipated as a part of the overall design process, that we will hold meetings with the client and their stakeholders as needed. We will propose that several of these meetings occur in Smith Sinnett's office. Additionally, we will meet with the county commissioners at the end of each phase for their approval prior to commencing the next phase. We will also meet with the Town of Chapel Hill as needed to achieve all necessary approvals. We will provide professional cost estimating at the conclusion of the design development and construction document phase in order to stay within budget throughout the life of the project. This cost, along with all engineering fees is included within our overall fee. We anticipate that the design team and the owner will work creatively to insure best practices, efficiencies and cost adherence in the proposed scope of each project. We will discuss possibilities for altering the timing of the separate scopes should it be deemed more cost effective to provide all of the site/civil work in the first phase and all of the building portions of the project into the second phase. Programming/Schematic Design (Phase 1): Smith Sinnett Architecture will work with and coordinate all members of the design team to evaluate the owner's master plan and begin developing an approach to design and construction of the proposed improvements that will minimize impact to the function of the existing campus. During the 4600 I.....alke Boone .i iralill, Suulite 205 Ralleliglh, NC 27607 919.X81.8582 IL..IUB Ceirtrffed www.S n'ilth Sli ininett.coin m