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TERMS and CONDITIONS <br /> The School District is inviting bids from Custodial Service Management Companies <br /> (CSMC) to provide cleaning services for district facilities. The RFP solicits separate bids <br /> for the district's 19 schools and 3 administrative offices. The School District reserves the <br /> option of selecting one or multiple CSMC companies to perform the work included in the <br /> RFP. <br /> Selection criteria for the CSMC firm(s)will place heavy reliance on customer references, <br /> proven ability to provide quality services in the geographical area of Chapel Hill and <br /> Carrboro, and cost effectiveness. Prior to finalization, the successful CSMC(s)will <br /> make their project manager/supervisors available for interview by the School District's <br /> Facilities Management team and individual school administrative leaders. <br /> The Cleaning Specifications include annual and semi-annual work. This work will be <br /> coordinated with the school administration and be performed during summer recess and <br /> winter break. <br /> The School District requests that CSMC firms provide main bids and/or alternate bids <br /> that includes a living wage for employees as discussed in Board policy 6424/7601 and as <br /> discussed in more detail in numbered paragraph 19, below. <br /> Terms and Conditions Included in the RFP: <br /> 1. The contract term will begin July 1, 2017 and run through June 30, 2018. Two <br /> additional 1 year extensions are part of the contract. These extensions are as <br /> follows: <br /> i. et extension—July 1, 2018 through June 30, 2019 <br /> ii. 2nd extension—July 1, 2019 through June 30, 2020 <br /> 2. Either party may terminate the contract for any reason with 90 days written <br /> notice. <br /> 3. Once the RFP is advertised, all potential CSMC vendors should contact Mr. Bill <br /> Mullin, Executive Director of School Facilities, for answers to questions <br /> 4. CSMC's should not directly contact any district employees without prior approval <br /> by Facilities Management. <br /> 5. CSMCs are not to visit schools without prior permission from the Facilities <br /> Management Office. <br /> 3 <br /> 9 6of18 <br />