Agenda - 09-28-2017 - Attachment A - Chapel Hill Carrboro City Schools

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Memorandum of Agreement: Chapel Hill Carrboro City Schools and MH agency d. The CHCCS Director, System of Care will serve as the primary liaison between the CHCCS and the Agency. The CHCCS Director, System of Care also may designate an administrator or individual at each school to serve as a day-to-day liaison with the Agency staff assigned to the each individual school. e. CHCCS will streamline referrals of students to the Agency. CHCCS will refer to the Agency only the names of students whose parents or legal guardians have given the CHCCS permission to refer. 3. Term and Termination. The term of this MOA begins on the Effective Date and continues through June 30, 2018, unless sooner terminated as herein provided. CHCCS may terminate this MOA at any time in its complete discretion upon thirty (30) calendar days' notice in writing from the CHCCS to the Agency. The parties may extend or renew the term of this MOA by mutual written agreement. 4. No Obligation. Nothing in this MOA shall be construed to create any monetary obligation on the part of the Chapel Hill Carrboro City Schools Board of Education to the Agency, or any right or entitlement on the part of the Agency to any compensation, or request for funding, from the Chapel Hill Carrboro City Schools Board of Education. 5. Monitoring and Auditing. Agency shall cooperate with the District, or with any other person or agency as directed by the District, in monitoring, auditing, or investigating activities related to this MOA. Agency shall permit the District to evaluate all activities conducted under this MOA as dictated by the District. With the exception of any HIPAA protected records as described in paragraph 7 below, Agency shall provide auditors retained by the District with access to any records and files related to the provision of services under this MOA. The District agrees that its auditors will maintain the confidentiality of any identified and actual trade secrets of Agency accessed during an audit conducted under this MOA. 6. Records and Confidentiality of Student Information. Agency agrees that all student educational records, as defined in the Family Educational Rights and Privacy Act, or personally identifiable information contained in student educational records that may be obtained in the course of providing services under this MOA shall be subject to the confidentiality and disclosure provisions of applicable federal and state statutes and regulations as well as CHCCS policies. All student educational records shall be kept in a secure location preventing access by unauthorized individuals. Agency will maintain an access log delineating date, time, agency, and identity of individual accessing student educational records who is not in the direct employ of Agency. Agency shall not forward to any person other than parent or the District any student record or personally identifiable information obtained from a student educational record (including, but not limited to, the student's identity) without the written consent of the District. Upon termination of this MOA, Agency shall turn over to the District all student educational records or personally identifiable information about students obtained by Agency while providing services under this MOA, or, in the alternative, maintain such records as confidential in accordance with 41Page CHCCS CO-LOCATED MENTAL HEALTH SERVICES Department of Exceptional Children's Program and System of Care 2017-2018 8/2017 130