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50 <br /> 1. A majority of advisory board members or the Chair may call special meetings at any <br /> time for any specific business. Special meetings shall be convened at a location <br /> selected by the Chair. <br /> 2. All called special meetings shall be noticed in accord with North Carolina Law and <br /> delivered to the Clerk to the Board. <br /> C. Emergency Meetings <br /> 1. A majority of advisory board members or the Chair may call a meeting in emergency <br /> circumstances by providing telephone notice to media outlets at least one hour <br /> prior to the meeting. <br /> 2. An emergency situation includes a disaster that severely impairs the public's health <br /> or safety. In the event telephone services are not working, notice that the meetings <br /> occurred must be given as soon as possible after the meeting in accord with North <br /> Carolina Law and by delivery to the Clerk to the Board. <br /> D. Notice of Meetings Generally <br /> 1. Notice of advisory board meetings, including public hearings and appeals if <br /> applicable, and agendas shall be made available to all members and interested <br /> parties, and to any person who requests such notice, at least ten (10) days in <br /> advance of the meeting by e-mail and by posting on the Orange County government <br /> website. <br /> 2. All applicable notice requirements established by North Carolina law shall be <br /> followed. <br /> E. Agendas <br /> 1. Board members and/or staff members shall submit agenda items to the Chair and <br /> staff for consideration at least fifteen (15) days prior to a scheduled meeting. <br /> 2. The agenda must provide a description of each item of business to be transacted or <br /> discussed so that interested members of the public will be capable of understanding <br /> the nature of each agenda item. <br /> 3. As a general rule, only those items appearing on the agenda will be discussed or <br /> voted on. However, if an item is raised by a member of the public, the advisory <br /> board may accept public comment and discuss the item so long as no action is taken <br /> until a subsequent meeting. <br /> 4. With the Chair's agreement, the designated staff will develop and distribute to each <br /> member an agenda listing the matters to be considered at upcoming advisory board <br /> meetings. Also, so far as practicable, copies of all written reports that are to be <br /> presented to the advisory board for members' review will be included in this <br /> package at least ten (10) days before the meeting. <br /> 5. All recommendations and reports of the advisory board, approved in the form of <br /> motions, shall be conveyed exclusively to the Orange County Board of <br /> Commissioners for consideration, approval or denial. Outcomes are reported back <br /> to the advisory board. <br /> F. Minutes <br /> 1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to <br /> the Board of Orange County Commissioners for retention and distribution to the <br /> Orange County Board of Commissioners. <br /> Page 9 of 14 <br />