Agenda - 05-02-2017 - 8-c - Contract with New River Tire Recycling - Load, Transport, and Recycle or Dispose of Scrap Tires

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31 G. Response Time On occasion,the Contractor will be requested to haul tires more often than once a week. It is the expectation that the Contractor begin loading tires within twenty-four(24) business hours upon request, and hauling within forty-eight (48) hours of the request. Failure to respond in a timely manner may result in the contract being terminated. In event of an unexpected storm event or disaster, the County may operate temporary debris management. Quantities of materials from these events are not known and will vary depending on the magnitude of the disaster. H. Record Keeping The Contractor shall provide all necessary documentation as required by state laws. In addition, all materials will be weighed on the Orange Count scales, which will be used for initial record keeping. The Contractor will provide proof that 75%of the tires are recycled. 1. Tire certification forms should also be provided to the County. 2. The vendor shall report all measurement in short tons, where one (1)ton equals two-thousand (2000) pounds. 3. Materials must be transported off-site as needed in vehicles permitted for such transportation, according to State and Federal regulation. I. Price and Type of Bid The bid price proposed by the contractor shall include the price per ton including loading, processing and transportation of all passenger and truck tires to be paid by the county. All proposals shall be valid for a period of 60 days following the proposal submission deadline. J. Contract Period The initial Contract shall commence on or about April 1, 2017.The Contract will be for five (5)years with a provision to extend the Contract for two additional three (3)year periods. K. Current System 1. Location:The scrap tires are located at the Orange County Regional Landfill 1514 Eubanks Road, Chapel Hill NC 27516. 8