Agenda 03-21-2017 - 8-e - Enterprise Asset Management Facilities Software Purchase and Support Agreement

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 21, 2017 Action Agenda Item No. 8-e SUBJECT: Enterprise Asset Management Facilities Software Purchase and Support Agreement DEPARTMENT: Asset Management Services / Information Technologies ATTACHMENT(S): INFORMATION CONTACT: 1- Project Scope Jim Northrup, 919-245-2276 2- Contract Form Jeff Thompson, 919-245-2658 PURPOSE: To authorize the County Manager to execute a contract with TMA Systems, LLC for the purchase of the Asset Management Services facilities maintenance work order system and related professional services, as previously approved during the FY 2015-16 Budget/Capital Investment Plan process, at a cost of$137,622 after review by the County Attorney. BACKGROUND: In FY 2015-16, Asset Management Services ("AMS") requested through the Capital Improvement Plan ("CIP") a replacement of its existing facilities maintenance software, "iMaint", an older computerized maintenance management system that is becoming obsolete due to declining software support and upgrades. By replacing iMaint, AMS seeks a facilities maintenance work order system that would be equipped to operate in real time at the point of maintenance service. The system would take advantage of the ever-evolving and nimble mobile device platform for its field technicians to carry with them each day as the work is being performed. This type of system platform would allow for more efficiency in work performed. The request was evaluated and approved first by the Information Technology Governance Council and then as part of the FY 2015-16 CIP. A request for proposals ("RFP") was advertised on April 20, 2016. The project scope is attached as Attachment 1. The County received responses from seven (7) vendors: Apptricity Computerized Facility Integration Dude Solutions FM Systems JBT Corporation TMA Systems Tyler Technologies