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INFORMATION ITEM <br /> MEMO <br /> 1 <br /> �p 'Mi000po„gnoe <br /> To:Travis Myren <br /> CC: Greg Wilder, Melissa Allison Gov <br /> From: Katie Murray <br /> February 23, 2017 '� P. BOO % C J U (I <br /> Subject: Changes to the Orange County Arts Commission Grants Process <br /> At the Orange County Arts Commission (OCAC)Advisory Board Meeting on Monday, February 13, 2017, changes to the <br /> OCAC grants program were approved by the board. These changes were the result of recommendations made by OCAC <br /> director Katie Murray based on feedback from the arts community and the North Carolina Arts Council (NCAC), as well <br /> as a subcommittee formed to examine the current grant structure. These changes are to go into effect with the <br /> upcoming grant cycle, opening in April. More details regarding the changes outlined below are available upon request. <br /> The purpose of these changes is to adhere to the newly set goals of the OCAC grants program: <br /> 1. To follow the requirements set forth by the NCAC as the Designated County Partner for Orange County <br /> 2. Fund high-quality, diverse, arts projects and organizations within Orange County <br /> 3. To make the application process as simple and efficient as possible <br /> 4. To constantly encourage a new pool of diverse applicants <br /> 5. To serve as good stewards of state/county funds, ensuring proper use of funds and reporting <br /> GRANT SCHEDULE CHANGES <br /> • We will have one annual cycle for all funds, rather than two, adhering to the NCAC suggested timeline.This will <br /> condense the process into once a year, freeing up the director and board's time for new projects. The yearly cycle <br /> will open in April and close in June, with grantees being notified by August 1 for projects taking place July 1—June 30 <br /> of the fiscal year. <br /> GRANT APPLICATION CHANGES <br /> • We will be transitioning from five grant applications to two: Grassroots Arts Program Grant Application and Artist <br /> Project Grant Application <br /> • We will remove the current request limits on grant applications. Rather,we will offer a suggested range of$500- <br /> $2,500 per application <br /> • Schools wishing to receive grant funding for FY17-18 will be required to go through the grant application process for <br /> the 2017 cycle; however, the OCAC plans to create a partnership program with The ArtsCenter (per <br /> recommendation of NCAC)to create a more robust, far-reaching Arts in Education Program.This will make the <br /> funding and talent booking process simpler for all involved and will also guarantee the use of funds on high quality <br /> programming. <br /> PANEL PROCESS CHANGES <br /> • The OCAC will follow the NCAC Priorities of Funding guidelines for both pools of funds. <br /> • Incomplete applications will be eliminated from the review process. <br /> • The panel review process will be more in-depth and private through an advance evaluation process and a private <br /> scoring process. <br /> ORANGE:::: COUNTY ARTS COMMISSION <br /> 2Q• :z<.uth conter<.>r Stleef Hillsb<.>r<.>ugh, NC 2727£3 <br /> 919 245 2335 www.csrts.,<.7resnge.<.7rg artsssM<.7resrge<z untyrc.goy <br />