Agenda - 02-07-2017 - 6-a - Minutes

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21 1 3. Authorize the County Manager to direct the transfer of appropriated funds to the Town 2 at the appropriate time in accordance with the Agreement. 3 4 Commissioner Jacobs asked if the brick building will be deconstructed. 5 Deputy Chief Lawrence said the property will be conveyed to the development partners, 6 and by the time the department moves out, it would not have a say in the demolition. 7 Commissioner Jacobs said he was talking about the materials of the actual building. 8 Deputy Chief Lawrence said he does not know the answer to this question. 9 Commissioner Jacobs said he will add the deconstruction of recyclable materials to the 10 motion. 11 Commissioner McKee asked if there is an update about the co-location of EMS and the 12 Fire Department. 13 Kim Woodard said EMS are not yet co-located with Chapel Hill, but will be for this future 14 endeavor. She said this is eagerly anticipated, and all other co-locations are going very well. 15 16 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich for the 17 Board to: 18 1) approve the attached Town of Chapel Hill Use Agreement For the co-located Emergency 19 Medical Services Substation; 20 2) authorize the County Manager to execute the Agreement; 21 3) authorize the County Manager to direct the transfer of appropriated funds to the Town at 22 the appropriate time in accordance with the Agreement; and 23 4) with the stipulation that the contract with the private entity shall include the recovery of 24 recyclable materials prior to demolition. 25 Commissioner McKee said he is not sure how the last stipulation would impact the cost, 26 but assumes it would increase it. He asked if there is a proposal for how extensive this 27 recovery needs to be. 28 Commissioner Jacobs said the County and the Towns are parties to a recyclable 29 materials recovery ordinance, which requires the recovery of any materials that can be recycled 30 such as bricks, cinder blocks and clean wood. 31 Deputy Chief Lawrence said he did check, and that is their standard practice. 32 Commissioner Marcoplos said he was approached several years ago about 33 deconstruction of the old Mama Dip's restaurant, and he was able to deconstruct it for less cost 34 than demolition. He said Habitat for Humanity will take things out for free, and it is cost 35 effective to do deconstruction. 36 Bonnie Hammersley said she would follow up on this point with the Town of Chapel Hill. 37 Commissioner Jacobs said he wanted to make sure that deconstruction is not being 38 handed off to an entity that was not aware of the local practices, and the Board has an 39 obligation to the larger world to promote environmentally sound policies. 40 41 VOTE: UNANIMOUS 42 43 c. Financial Policy for Outside Agency Funding 44 The Board considered establishing and approving a financial policy for Outside Agency 45 Funding that provides guidance on the appropriation of County funds to the non-profit 46 community, with the scope of the policy establishing funding targets and criteria. 47 Gary Donaldson, Chief Financial Officer, reviewed the background information below: 48 49 BACKGROUND: