Agenda - 06-13-2006-5t - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: .June 13, 2006 Action Age 5da Item No. SUBJECT• Amendment to SportsPlex Management Agreement DEPARTMENT: Finance ATTACHMENT(S): Amendment PUBLIC HEARING: (Y/N) No INFORMATION CONTACT: Ken Chavious, 245-2453 Geof Gledhill, 732-2196 PURPOSE: To consider an amendment to the SportsPlex Management Agreement approved by the Board on December 5, 2005, BACKGROUND: On December 5, 2005, the Board entered into a Management Agreement with Recreation Factory Partners (RFP) to provide operational management of the SportsPlex. The Agreement covers all operational aspects of the facility including a number of financial responsibilities. Section 5,6 of the Agreement requires RFP to 'establish and maintain in,.,depositories designated by the County,..,bank accounts,,.in the name of the County, with RFP having signature authority...." Discussions among County staff, the Local Government Commission and the County's auditor concerning this financial arrangement resulted in agreement among ail that the Agreement should be amended to comply in all technical aspects with the Local Government Budget and Fiscal Control Act, Gurrentiy, RFP manages all aspects of banking for the SportsPlex as required in the Agreement through a bank account in the County's name, in order for the County to be in all respects in compliance with the Local Government Budget and Fiscal Control Act and continue present operating procedures, the Agreement should be amended to establish a disbursement account in the name of RFP and a separate deposit account in the name of the County, The County will transfer funds from the County deposit account to the RFP disbursement account on an as needed basis, The Amendment will not change any other aspect of the Agreement and the County will still have access to all books and records of RFP related to the SportsPlex operations, including bank account information. FINANCIAL IMPACT: There are no costs associated with this action, RECOMMENDATION(S): The Manager recommends that the Board approve the requested amendment to the SportsPlex Management Agreement and authorize the appropriate County officials to sign the Agreement Amendment.