Agenda - 12-05-2016 - 6-f - Bid Award for a Compact Wheel Loader for Recycling

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 5, 2016 Action Agenda Item No. 6-f SUBJECT: Bid Award for a Compact Wheel Loader for Recycling DEPARTMENT: Solid Waste Management ATTACHMENT(S): INFORMATION CONTACT: Price Quotation Gayle Wilson, Solid Waste, 968-2885 Gary Donaldson, 245-2453 PURPOSE: To consider awarding a bid to Gregory Poole Equipment of Raleigh, North Carolina for one (1) Compact Wheel Loader for the Recycling Division of the Solid Waste Management Department. BACKGROUND: The Solid Waste Management Department equipment replacement schedule calls for the replacement of a Compact Loader (#429). The #429 machine is used daily to load recyclable materials delivered to the County recyclable materials processing pad into transfer trailers which deliver the materials to a materials processing facility in Raleigh for final processing and marketing. North Carolina General Statute (NCGS) 143-129(e) (9) allows purchases from contracts established by the State or any agency of the State, if the contractor is willing to extend to a political subdivision of the State the same or more favorable prices, terms, and conditions as established in the State contract. The contractor (Gregory Poole Equipment) has agreed to extend the pricing on State Contract 760H. Warranty service for the Compact Loader will be provided by the Gregory Poole Equipment. Staff compiled a list of specifications that meet the County's needs and compared these specifications to information on units available through the North Carolina State Contract. There were no noted deficiencies and staff determined that the specifications met the County's needs. The recommended unit is a CAT 910M Compact Wheel Loader at a cost of $131,145, including 4.5 cubic yard bucket. The Pricing Sheet is attached. Staff requests that existing Compact Loader #429 be declared surplus once the new Compact Loader is received and put into service as it will likely exceed the $5,000 value threshold. The #429 machine was purchased in FY 2008-09, currently has logged approximately 11,700 hours of operation and is being replaced on its assigned eight year replacement cycle. As per standard practice, each piece of equipment and vehicle scheduled for replacement is thoroughly evaluated before being included in the annual budget for replacement.