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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 13, 2006 <br />Action Agenda <br />Item No. .5 ~- O <br />SUBJECT: Bid Award: Window <br />DEPARTMENT: Purchasing, Parks and <br />Recreation, Public Works <br />at Recreation <br />PUBLIC HEARING: (YIN) No <br />ATTACHMENT (S): <br />Tabulation <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Lori Taft, 245-2660 <br />Wayne Fenton, 245-2628 <br />PURPOSE: To consider awarding a bid to Ken Moser Company of Raleigh, NC to replace all <br />windows at the Parks and Recreation facility at the Richard Whiffed Center far a sum not to <br />exceed $73,917. <br />BACKGROUND: The windows currently in the building are believed to he original to the <br />building (circa 1957). The gymnasium windows, located approximately twenty feet from floor <br />level, were previously operated by hand crank and chain mechanisms which have not <br />functioned for several years. Since the gym building was provided with central air <br />conditioning in 2002, operable windows are no longer required for ventilation, so non- <br />aperable windows have been specified in this area, There are concerns that gym windows <br />inadvertently left open during periods of rain could cause damage to the wood gym floors, <br />Wood flooring manufacturers as well as companies that resurface these floors recommend <br />inoperable windows due to the humidity common in this climate. The gym floor was <br />resurfaced in March of this year at a cost of $11,455. Corley Redfoot Zack reports that none <br />of the school buildings constn~cted in recent memory has had operable windows for the <br />reasons stated above. Bill Kelly of Chapel Hill-Carrboro City Schools reports that no school <br />gymnasiums in that district have operable windows, Each office an the first floor of the <br />building will be provided with an operable window, <br />The specifications that were developed by staff, including Energy Conservation Team <br />members, include Low E windows that meet or exceed the Federal Government's Energy <br />Star rating. Of the seven contractors solicited, two bidders responded, Ken Moser Company <br />of Raleigh, North Carolina submitted the lowest responsive bid of $73,917.. <br />Work will be coordinated by the County and the contractor to minimize disn~ption of <br />programs. By contract, the project is to he completed within 70 days following the Notice to <br />Proceed. <br />FINANCIAL IMPACT: Sufficient funds to cover the bid award of $73,917 are available in the <br />Central Recreation Center Capital Project. The Board approved 2004 Two-Thirds Net Debt <br />