Agenda - 06-13-2006-5l - Laserfiche WebLink

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i~ a, Straight Reimbursement -Grantees who elect not to receive initial payment as described in IV (H) (3) (b) and/or elect not to establish segregated accounts as described in N (I-I) (6) shall be reimbursed by the amount submitted on approved monthly expense reports (Attachment E- I)without any initial payment. b. Initial Payment- As soon after the Effective Date as the Grantee provides an invoice for start- up activities, as specified by the Commission, the Commission agrees to make an initial payment of (25%) of the total amount of the initial Grant Cycle Budget, to assist in the initial start-up of the Project. Grantee shall be reimbursed by the amount submitted on approved monthly expense reports (Attachment E-1) at such time as the total amount paid to the Grantee is less than initial payment and approved reported expenditures. 4 Cary Forward -Any funds allocated to the Grantee by the Commission for any term of the Project but not spent by the Grantee in that term shall be known as carry-forward. Carry-forward amounts shall be determined by calculating the difference between the cumulative amount of approved expenditures reported on the final monthly expense report for the term and the approved budget for that teen or the balance of the grant award, whichever is less. Carry-forward may be spent during any subsequent term of the Project subject to prior approval by Commission staff. Any cazry-forward request shalt be submitted to Commission staff by the Grantee as a Budget Adjustment Request within 45 days after the end of the term in which the carry-forward was generated. Carry-forward not approved for use during the project period established by the Request for Grant Proposal shall automatically be carried forward to any Commission Approved Contract Performance Period Extension. 5 Additional Grant Cycle(s) - If approved by the Commission, the payment cycle and monthly amounts will be specified in the Grant Cycle Approval Letter (Attachment B-2). 6. Segregated Accounts -Should the Grantee be designated as anon-governmental entity in Attachment D, the Grantee shall place all sums not immediately spent in a separate, segregated, interest beazing account that is fully insured for the maximum amount of money that will be placed in the account. The Grantee agrees that any interest accrued on these sums along wiUr any unspent funds remaining in the account shall belong to the Commission at the conclusion of the Project. Should the Grantee be designated as a governmental entity in Attachment D, Ure Grantee shall place all sums not immediately spent in a restricted grant line item that can not be used for any purpose other than the Project. 7. Repayment Obligation - In the event the Grantee breaches any of the material teens or conditions of this Agreement, the Project may be terminated and the Grantee agrees to repay within thirty (30) days ofthe Termination Date to the Commission the full amount ofsums awarded underthis Agreement and any interest that has accrued on that sum. 8. Political Activity Prohibited -The Grantee agrees it shall not use these funds to support or engage in any effort to participate in political activities or lobbying, including but not limited to support of or opposition to candidates, ballot initiatives, specific legislation, referenda and other similar activities. Section V Commission's Obligations The Commission agrees to the following: 14