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4 <br /> Attachment 1 <br /> Application Instructions <br /> County officials should read the ROAP Program Administration Guide which contains guidance on the <br /> administration of the ROAP Program and information about the preparation of grant applications. <br /> • The application must be completed by an official of the county or his/her designee. <br /> • Click on the gray rectangle and type each answer.If necessary, the text will automatically wrap to the <br /> next row. The answer may wrap to the next page if necessary. <br /> • If the county wishes to explain their response to any questions or provide more information, the county <br /> may include additional pages with this application form. All the pages of the application and any pages <br /> added by the applicant should be scanned into the same file. <br /> • If there are questions regarding this application, contact the NCDOT-PTD Mobility Development <br /> Specialist assigned to the area served by the transit system. County Staff Note:The <br /> application deadline should <br /> FY2018 ROAP Program Schedule read August 24,2017(in order <br /> to meet the Sept. 15th <br /> disbursement date). The date <br /> Application Deadline August 21,2016 error originated at the State <br /> Quarter 1 Disbursement September 15,2017 level and could not be corrected <br /> Quarter 1 Milestone Report due October 31, 2017 by County staff. For those <br /> systems presenting their <br /> Quarter 2 Disbursement No Disbursement applications to their governing <br /> Quarter 2 Milestone Report due January 31, 2018 boards for review and approval, <br /> Quarter 3 Disbursement January 15, 2018 the ROAP disbursements will <br /> be delayed until the completed <br /> Quarter 3 Milestone Report due April 30, 2018 application has been received <br /> Quarter 4 Disbursement April 15, 2018 and verified by PTD. OPT <br /> Quarter 4 Milestone Report due July 31, 2018 submitted an unsigned <br /> application(placeholder)in <br /> September 2017 and will <br /> County's Management of ROAP Funds submit a signed application <br /> once approved by the Board. <br /> County governments or regional public transportation authorities created pursuant to Article 25 or Article 26 of <br /> Chapter 160A of the General Statutes (upon written agreement with municipalities or counties served) are the <br /> only eligible applicants for ROAP funds. As a recipient of ROAP funds,the county must implement <br /> administrative processes that will ensure the following: <br /> • ROAP funds are expended on needs identified through a public involvement and/or planning process <br /> • ROAP funds are expended on only eligible activities as described in Appendix A of the <br /> ROAP Guidance. A county that uses any ROAP funds for non-public transportation trips <br /> will have a penalty of 10% assessed on all amounts of ROAP funds misspent. <br /> • Supporting documentation of expenditures is maintained <br /> • Service recipients meet eligibility requirements and their eligibility is documented <br /> • Trips funded with ROAP funding are monitored and evaluated throughout the period of performance <br /> • An accounting of trips and expenditures is provided in quarterly reports to NCDOT <br /> • ROAP funds received and expended are included in the local annual audit <br /> Transportation Needs and Public Involvement in Funding Decisions Yes No <br /> A. Did the county ask the Community Transportation Advisory Board(TAB),which is affiliated <br /> with the Community Transportation System,to recommend how the ROAP funds should be sub- YES <br /> allocated? <br /> B.Were outreach efforts conducted to inform agencies about the availability of ROAP funds and <br /> to discuss transportation needs BEFORE the county decided how to sub-allocate the ROAP YES <br /> funds? <br /> Revised 06-02-17 <br />