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DCHC-MPO <br /> percentage share; date last inspected, and condition;type of funding used for the purchase; and <br /> other information used by the City for program review and reporting. <br /> Inventory Reports, Maintenance Records and ADA Accessibility <br /> Sub-recipients would be required to submit an annual Owned Rolling Stock Inventory.The inventory <br /> will include the following information: <br /> • Year/Make/Model or other ID • Age <br /> • Vehicle Identification Number • Remaining Useful Life <br /> • Agency Vehicle Number • Replacement Cost <br /> • Condition • ADA Accessibility <br /> The information obtained from these inventories will become part of the inventory record. <br /> Recipients and sub-recipients shall maintain equipment maintenance and inspection records for <br /> equipment procured with 5310 funds. In the owner's manual and the lift equipment manual that is <br /> included with each vehicle, there is a complete vehicle maintenance schedule.The schedules list <br /> the service functions and the service time intervals, in months or miles or cycles. Recipients will be <br /> required to service the vehicle(s) and equipment, at a minimum, in accordance with the <br /> maintenance schedules, and to keep records to show that service was completed. During an annual <br /> inspection, the City of Durham will ask to review the maintenance records.The City of Durham will <br /> randomly pick maintenance reports to review. In addition, each recipient will submit certification <br /> that service is completed at least as scheduled per the owner's manuals. Request for certification <br /> will be sent out annually by the City of Durham. <br /> Recipients and sub-recipients shall maintain ADA accessibility records and checklist.The DR shall <br /> be provided a checklist for maintenance and ADA Accessibility features such as lift,voice <br /> annunciation, etc.Sub-recipients may be required to provide their daily log of their maintenance <br /> and ADA accessibility checklist to the City of Durham. <br /> Reporting Requirements <br /> Sub-recipients are required to prepare a variety of reports on a quarterly basis.These include a <br /> project narrative, local matching sources used, number of passenger trips provided, vehicle miles <br /> traveled, revenue service hours provided, or any other specific benchmarks established at grant <br /> award.They are also required to report on an annual basis their efforts in purchasing from DBE <br /> vendors and a vehicle condition report. <br /> Other Provisions <br /> The DCHC MPO makes appropriate certifications of compliance with Federal requirements.The <br /> designated recipient, the City of Durham will cite language regarding these Federal requirements in <br /> its contracts with sub-recipients and requires each sub-recipient to execute a certification of <br /> compliance with the relevant Federal requirements. Sub-recipient certifications are required of the <br /> sub-recipient at the time of application (if applicable). In addition to monitoring sub-recipient's <br /> adherence to Title VI requirements, all other applicable federal requirements and certifications will <br /> be monitored under the City of Durham 5310 Grant compliance program currently under <br /> development. <br /> Approved by DCHC MPO TAC 6.11.14 Page 18 <br />