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DCHC-MPO <br /> 3. Year-to-date quarterly narrative. <br /> 4. Supporting Documentation (timesheets, receipts, invoices paid, etc.). <br /> D. Quarterly Progress Report Procedures <br /> Quarterly progress reports should be submitted to the MPO/LPA. The quarterly progress <br /> report should include a brief narrative report of transportation planning work accomplished <br /> by the planning agency and any sub-contractor. The quarterly progress report shall be <br /> included with that invoice and expenditures report. <br /> E. Annual Performance Report <br /> An annual performance report is to be submitted with the final planning funds invoice <br /> submission for a fiscal year.The written narrative of the performance report should (1) <br /> compare work accomplishments to anticipated work goal; (2) discuss progress in meeting <br /> schedules; (3)comment on significant task cost overruns/underruns; (4) identify any <br /> approved amendments; and (5) discuss any items of interest, i.e. reorganization and <br /> personnel changes. <br /> F. Sub-Recipients <br /> The aforementioned 5310 Grant funds procedure and requirements apply to sub-recipients. <br /> Sub-recipients shall send appropriate materials and documents to the designated recipient, <br /> the City of Durham. <br /> Sub-recipient Financial Management <br /> The City of Durham will develop and execute grant pass-through agreements with recipients of <br /> 5310 Grant funds.All projects related to capital and operating assistance expenditures are expected <br /> to be incurred locally and reported to the MPO after the agreements have been executed. All grant <br /> agreements for capital projects shall detail the equipment approved for purchase and its intended <br /> use. Agreements for operations assistance outline the type of service provided by the sub-recipient, <br /> the time period covered by the agreement, and the service area.The City of Durham shall <br /> reimburse the sub-recipient with the federal funds based on the proportions identified on the grant <br /> agreement. Grant expenditures shall be identified in the City of Durham Accounting and financial <br /> reporting tool called MUNIS. Also, grant funding and expenditures shall be identified by federal <br /> grant number,grant program and sub-recipient grant number. <br /> The City of Durham shall also maintain spreadsheets for each sub-recipient.These spreadsheets <br /> track project expenditures, amounts charged to each funding source, local matching sources,and <br /> project budgets. Additional spreadsheets may be prepared which summarize the total expenditures <br /> on each grant. <br /> Audits <br /> Sub-recipients shall provide an audit report to the City of Durham.The City of Durham shall conduct <br /> a single audit consistent with the City's audit policies and procedures. NCDOT Auditor is legally <br /> responsible for conducting audits of state agencies and local governments, including public transit <br /> Approved by DCHC MPO TAC 6.11.14 Page 16 <br />