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DCHC- Pty <br /> • Revenue service hours provided Expanded service provision <br /> • Number of additional clients <br /> served/trained <br /> A brief narrative of quarterly activities shall also be submitted by the grantee (with invoices)to the <br /> DCHC MPO. Information included in the narrative would contain such items as coordination efforts <br /> with employers or other transportation providers, marketing or public awareness efforts, service or <br /> schedule revisions made during the period. <br /> Performance Standards <br /> All sub-recipients are required to report performance on a quarterly basis. Comparisons will be <br /> made among services based on the above reporting requirements. Since 5310 projects may vary <br /> widely in service type, it is recognized that some types of services will always be less financially <br /> productive but none the less important for improved access to transit services. <br /> Project Monitoring and Reviews <br /> The City of Durham shall monitor sub-recipients' compliance with Federal requirements through: <br /> • Careful scrutiny of plans, reports, and certifications submitted to The City of Durham under <br /> the provisions of those regulations, and discussion with sub-recipients to clarify all <br /> requirements. <br /> • Review of quarterly and final reports and invoices sent for payment of costs incurred. <br /> This may include an annual meeting with grant recipients (one of which may be a site visit). <br /> • Reviewing and approving, prior to issuance, any materials developed by sub-recipients in <br /> connection with their project.This shall include but is not limited to any Request for <br /> Proposals (RFPs) and 3rd party contractual agreements related to the project. <br /> The City of Durham shall retain records of all meetings, visits and contacts with sub-recipients. <br /> Throughout the project's progress, the City shall offer sub-recipients program guidance and provide <br /> or arrange for technical assistance, should this be needed. <br /> Financial Management <br /> The designated recipient,the City of Durham, maintains financial management systems for financial <br /> reporting, accounting records, internal controls, and budget controls subject to standards specified <br /> in state laws enforced by the State Auditor, the State Office of Financial Management, and the <br /> Legislative Transportation Committee. All systems and procedures for financial management are in <br /> compliance with 49 CFR 18.20 and the NCDOT's procedures for incurring and recording <br /> expenditures associated with state administration of the 5310 program. <br /> A. Appropriate Expenditures <br /> 1. Salaries and payroll additive costs,transportation expenses, and office and other <br /> expendable supplies for all work provided in the approved planning work program. <br /> 2. Printing, copying, keypunching, computer processing, mapping and aerial <br /> photography costs as required for carrying out the work provided in the planning <br /> program. <br /> 3. Purchases of special equipment. <br /> Approved by DCHC MPO TAC 6.11.14 Page 14 <br />