2017-536 Aging - City of Durham - Pass-Through Agreement for Allocation, Disbursement and Accounting of the Section 5310 Funds

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DCHC-MPO may be taken away or transferred to other agencies to ensure that public funds are not wasted but put to proper use. Additionally the City of Durham would establish the following annual process for managing the program: • Establish timeline and procedure for announcing, selecting, disbursing funds and monitoring of programs. • Establish procedure for developing updates and maintaining local standards for compliance with the program. • Establish internal guidelines for making determinations of compliance with the program, and contract administration. • Conduct end-of—program assessment to assure that all goals were met and also the program complied with all requirements of the guidelines established. • Provide avenue for further review, updates or amendments to the local program requirement. The City of Durham will monitor sub-recipients' compliance with federal requirements and program guidance.The City of Durham will use a checklist and provide a summary of each visit, which it will keep on file and make available to FTA during any federal program management reviews Certifications Certifications are required for all federal grant recipients, sub-recipients, contractors, and subcontractors. For DCHC MPO transit operators,the certification is part of the Annual List of Certifications and Assurances that they submit to the FTA.Transit operators are required to include the lobbying clause in its FTA-funded agreements, including sub-recipient agreements, third party contracts, and subcontracts exceeding$100,000. Signed certifications must be obtained by the City of Durham from all sub-recipients.The full list of certifications and required documentation is located on the 5310 application. Sub-recipient Agreement The City of Durham will develop and execute sub-recipient agreements with all sub-recipients awarded funding under the Section 5310 Grant Program, The sub-recipient agreements for capital projects will detail the scope of work of the project. Agreements for operating assistance will outline the type of service provided by the sub-recipient, the time period covered by the agreement, and the service area. All sub-recipient agreements will include the funding amounts awarded. Any expenses incurred in excess of the budgeted amounts are the sole responsibility of the sub-recipient. Reporting Requirements Sub-recipients are required to report on various items with each quarterly invoice. In addition to the measures mentioned above under the section "Program Measures",grantees will be required to propose a set of performance measures that will allow the MPO to evaluate the implementation and effectiveness of individual grant projects. The performance data required of each sub-recipient will vary, but performance measures agreed upon are required in the quarterly project status report. Examples of performance measures include, but are not limited to: • Passengers per day/hour • Net Cost per passenger/client • Average passenger revenue • Annual vehicle miles traveled Approved by DCHC MPO TAC 6.11.14 Page 13