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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 4, 2006 <br />Action Agenda <br />Item No. q_~ <br />SUBJECT: Bid Award/Contract Approval/Capital Project Approval: Water and Sanitary <br />Sewer Extensions to Serve the Buckhorn Area <br />DEPARTMENT: Purchasing/Engineering/Budget PUBLIC HEARING: (Y/N) No <br />ATTACHMENT (S): <br />Attachment 1. Certification Letter from <br />Project Engineer <br />Attachment 2. Updated Project Timeline <br />Attachment 3, Projected Cost of Utility <br />Extension <br />Attachment 4, Efland Sewer <br />Construction Capital <br />Project Ordinance <br />INFORMATION CONTACT: <br />Pam Jones (919) 245-2652 <br />Paul Thames (919) 245-2303 <br />Donna Coffey (919) 245-2151 <br />PURPOSE: To consider awarding a bid and approving a contract to extend water and sanitary <br />sewer services to the Buckhorn Area, including the new Gravelly Hill Middle School, to J,F. <br />Wilkerson Contracting, Morrisville, NC in an amount not to exceed $1,532,095; and to approve <br />the associated capital project ordinance to budget for the construction contract. <br />BACKGROUND: Following a significant delay in the State review process for the Efland Sewer <br />Project, the County Commissioners authorized a reconfiguration of the project to include only <br />the Buckhorn Economic Development District (EDD)/Gravelly Hill area. This reconfigured <br />project can be accomplished exclusively with local funds, and minimized the number of <br />agencies required to review and comment on the plans for the Buckhorn portion of the project. <br />The reconfiguration allowed the County to put the project out to bid more quickly, The need to <br />expedite the construction of the utilities is prompted by the scheduled August 2006 opening of <br />the Gravelly Hill Middle School,. <br />The County received four bids for the project -however, the absence of a bid bond required that <br />one bid be declared non-responsive. The bids ranged from $1,532,095 to $2,109,407, with J.F <br />Wilkerson Construction, Morrisville, NC submitting the lowest responsive bid of $1,532,095. <br />Bidders included: Billings and Garrett, Inc, Raleigh ($2,109,407); J,F. Wilkerson Contracting, <br />Inc, Morrisville ($1,.532,095); Thaile Construction Company, Hillsborough ($1,658,491); and <br />Burnette Plumbing and Piping, Rougemont (non-responsive). The letter of certification from the <br />project engineer is attached. <br />Assuming a Notice to Proceed is issued by May 15, 2006, the completion date is projected to <br />be mid-October 2006. It is anticipated that the water line installation to the school site will be <br />completed by mid-July, well in advance of the sewer line completion, <br />