Agenda - 10-03-2017 - 6-e - Board of Commissioners - Discussion of 2018 Meeting Calendar

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5 Excerpt from the DRAFT BOCC MINUTES- September 7, 2017 Attachment 1 He said if meetings are going to be combined into work sessions, then the work sessions should begin earlier. Commissioner Jacobs said the Board has a policy of automatic adjournment at 10:30 p.m., which has been ignored for years; and if one Commissioner declines to extend a meeting, it is supposed to end. He said the addition of a QPH to a regular meeting runs the risk of a very long meeting. He said he wants to be sensitive to staff being able to leave. Commissioner Jacobs said he would prefer to stick with a 10:30 p.m. end time at meetings. Commissioner Rich said moving QPH to regular meetings could work, but agrees that the agenda review would have to attempt to schedule items with timeliness in mind whenever possible. She said the meetings with the Towns could be attached to a work session, and begin a bit earlier. Commissioner Rich suggested moving personnel closed sessions prior to a meeting instead of at the end of a meeting, and that it could be a dinner meeting. She said staff deserves the Board to be fresh and engaged. She said she is unsure about the Legislative Breakfast, and agrees that the conversation may not be as full if it occurs during a BOCC meeting. She understands that the Board setting goals prior to the Legislative Breakfast seems a bit backwards. Commissioner McKee said the QPH slows down the whole process for those submitting paperwork, and he agrees with moving QPH items into regular meetings, as evenly spaced as possible. Commissioner McKee said the Board needs to set legislative goals, and encourage the legislature to support them when possible. He said he does not want to eliminate the Legislative Breakfast, and does not want to combine it into another meeting either. Commissioner McKee said he was not satisfied with having the Manager's evaluation at the end of a meeting, such as occurred on June 20th. He said he was tired and unfocused. He said he is amenable to conducting evaluations at the beginning of a meeting. Commissioner McKee referred to the Fire Department meetings, and said these meetings keep communication open with the Fire Departments, and maintains good relations. He said the removal of these meetings would be insulting to the Fire Departments. He said to keep these meetings attached to a work session. Commissioner McKee said he is unsure he can be any more disciplined, as he feels he must always speak his mind. He said the Board needs to focus on policy and not micromanagement, but if he sees an item of concern, he will speak up. He said he would like to reduce the overall number of meetings, but thinks the Board must be very careful not to cut into the quality of the product. John Roberts said the QPH can be designated into a regular meeting on a quarterly basis, and the Planning Department would need to know ahead of time. He said a problem may arise when there are a large number of items, such as this November, and the meeting will run very long. John Roberts said he looked at the Unified Development Ordinance (UDO), and the Board can amend the text to delete the word "quarterly", and have public hearings held at any regular Board meeting. He said this would allow items to be spread out over several regular meetings. He said this change could be made this year. Commissioner Marcoplos said this is a great suggestion for the QPH. He said he would support staff evaluations being at the beginning of a meeting, and he would like to keep the Legislative Breakfast meeting on the meeting calendar. He said he hates to put a cap on the one interaction a year that the BOCC has with the Towns. Commissioner Marcoplos said he would like work sessions to be stand alone meetings. He said discipline sounds like a code word, and he wonders who would meter out the discipline. He thinks self-discipline is a good idea. 3