Agenda - 10-03-2017 - 6-e - Board of Commissioners - Discussion of 2018 Meeting Calendar

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3 Excerpt from the DRAFT BOCC MINUTES- September 7, 2017 Attachment 1 1. Board of Commissioners DRAFT Meeting Calendar for 2018 1. For the Board to consider and discuss a petition request by Commissioner Jacobs from the May 2, 2017 BOCC meeting about previous dinner meetings with Health, Social Services and other advisory boards that are no longer scheduled on the BOCC meeting calendar. Staff recollections on this issue were that these were removed during discussion in Chair/Vice Chair agenda reviews (about meeting calendar) because of: • Lack of agenda items from Advisory Boards/Departments • Insufficient agenda packets (sometimes only an agenda sheet) • Low attendance from BOCC members at some meetings or late arrivals • Reduction of BOCC meetings • Advisory board meetings could always be added to the meeting calendar on an "as needed" basis 2. For the Board to consider and discuss a petition by Chair Dorosin from the May 2, 2017 BOCC meeting that staff and the Board begin thinking about the Board's annual meeting calendar and potential opportunities to reduce the number of meetings. Attachment 4- Email from Chair Dorosin (8/10/17) Chair Dorosin said he would like to review the BOCC meeting calendar, noting there are over 50 meetings a year. The Clerk said the BOCC has nine public meetings between now and June 20th, and two closed sessions. Chair Dorosin encouraged the Board to be conscientious of the time it takes to hold a meeting, including the amount of prep work. After discussion/discussion by the Board, and any proposed changes made, this item will be on the consent agenda at an October/November BOCC meeting for approval. In an effort to have a thorough discussion about the number of meetings we have, the following ideas are offered for your consideration: 0 Move the 4 quarterly public hearings from separate meetings into regular meetings each quarter. According to John R., this is a perfectly legitimate alternative and can be done without any changes to the UDO. (If we wanted to go further and change the UDO however, we would have even more flexibility and planning items requiring a public hearing could be considered at a public hearing during any of the 20 or so regular board meetings annually. o Reduction: 4 meetings O Move the joint town meetings (Hillsborough/Mebane/Chapel Hill/Carrboro) to the first portion of a BoCC work session. Following the joint meeting portion, our colleagues could leave, with the rest of the work session dedicated to BoCC issues. We may also want to discuss whether we still need to have all of these joint sessions. o Reduction: 4 meetings 1