2017-490 Aging - Triangle J Council of Governments Area Agency on Aging for NC family caregiver support

Browse Search

the North Carolina Division of Aging and Adult Services for inspection and review at any reasonable times in the Agency's office. Approval and acceptance of such material shall not relieve the Agency of its professional obligation to correct, at its expense, any errors found. 14. Record Retention and Disposition. All state and local government agencies, nongovernmental entities, and their sub-recipients, including applicable vendors, that administer programs funded by federal sources passed through the NC DHHS and its divisions and offices are expected to maintain compliance with the DHHS record retention and disposition schedule and any agency- specific program schedules developed jointly with the NC Department of Cultural Resources, Division of Archives and Records. Retention requirements apply to the community service providers funded under this Agreement, and must be managed in accordance with requirements set forth in DAAS Administrative Letter 16-11. Information on retention requirements is posted at htlp://www.ncdhhs.gov/control/retention/retention.htm and updated semi-annually by the NC DHHS Controller's Office. By funding source and state fiscal year,this schedule lists the earliest date that grant records in any format may be destroyed. The Division of Archives and Records provides information about destroying confidential data and authorized methods of record destruction (paper and electronic) at http://archives.ncdcr.gov/ForGovermnent/RetentionSchedules/AuthorizedDestruction aspx . The DHHS record retention schedule is based on federal and state regulations and pertains to the retention of all financial and programmatic records, supporting documents, statistical records, and all other records supporting the expenditure of a federal grant award. Records legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, or other official actions, must be maintained for the duration of that action, notwithstanding the instructions of the DHHS record retention and disposition schedule. In addition to record retention requirements for records in any format, the long-term and/or permanent preservation of electronic records require additional commitment and active management by agencies. The community service provider will comply with all policies, standards, and best practices published by the Division of Aging and Adult Services regarding the creation and management of electronic records. 15. Compliance with Requirements of the United States Department of Health and Human Services and North Carolina Division of Aging and Adult Services and the Area Agency. The Agency agrees that it is fully cognizant of the rules and regulations promulgated pursuant to Title III-E of the Older Americans Act of 1965, as amended in 2016, and that all services will be performed in compliance with such existing regulations and any such regulations validly promulgated subsequent to the execution of this agreement. The Agency also agrees that it is fully cognizant of North Carolina Division of Aging and Adult Services and Area Agency regulations as they relate to the NCFCSP. 16. Data to be Furnished to the Agency. All information, which is existing,readily available to the Area Agency without cost and reasonably necessary, as determined by the Area Agency's staff, for the performance of this contract by the Agency shall be furnished to the Agency without charge by the Area Agency. The Area Agency, its agents and employees, shall fully cooperate with the Agency in the performance of the Agency's obligations under this contract. 4of10