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• Rashkis gym and use of school space (or equivalent in another school) <br />for summer programs). The Town contributed funds so that the school <br />would have a full sized gym. The gym has its own entrance and storage <br />space apart from the school's. <br />• Phillips tennis courts (formal agreement expired, cooperative <br />relationship continues — anticipate folding this into renewal of 30 year <br />agreement). <br />• Not part of formal agreement but the Town's and district's practice has been <br />to charge each other 50% of normal fees for use of indoor space (including <br />pools) when operating classes and programs. There is no charge for use of <br />indoor facilities for meetings, Based on ongoing dialogue between the Town <br />and CHCCS, we expect this to continue. <br />• Generally speaking, CHCCS uses Town facilities more than the reverse. This is <br />primarily for pool time, both at indoor Community Center (swim teams) and <br />outdoor Hargraves Center (summer day camps), <br />In response to Ms. Spatz's presentation: <br />Mr. Link said that written agreements for sharing across County and school <br />facilities were very important. He said that the written agreement between OCS <br />and the County for the Orange High School tennis courts is working well. <br />Mr. Link said that it is reasonable for citizens to expect to use school buildings for <br />non - school community programs, and it is reasonable for the school districts to <br />be reimbursed for added direct costs, such as security. Utility fees and access fees <br />are "blurry," he said, because those costs are not specified in District or County <br />budgets. We can't show that those costs have or have not already been paid for. <br />Mr. Hartkopf said that the costs ought to be calculated programmatically and <br />over a number of years, as opposed to costing out each individual instance of <br />non - school recreation use. For example, instead of waging "turf battles" over the <br />use of a football field, he said, we should identify the capital and operating costs <br />associated with getting the fields ready each year. Similarly, if the County wants <br />an adult basketball program then it should think about how to make that work <br />programmatically over, say, 30 years. Programmatic costs can be amortized over <br />longer periods of time. <br />Mr. English, making sure he understood, asked if OCS would want to know, for <br />example, all of the space needs associated with an adult athletic league over the <br />long term. "Since Orange High is packed right now, clearly what is needed is <br />additional indoor space," he said. Mr. Hartkopf answered that the information <br />would go to the Board of County Commissioners, not OCS. <br />Mr, English added that decision makers should think about installing artificial <br />turf at school athletic fields. It holds up better, and it lasts year round, he said, <br />County/Schools Collaboration Meeting (April 8, 2005) 8 <br />