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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 25, 2006 <br />Action Agenda <br />Item No. 1 <br />SUBJECT: County /OCS /CHCCS Matters <br />DEPARTMENT: Manager /Budget/CHCCS /OCS PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />As listed in "Background" John Link or Rod Visser, 919- 245 -2300 <br />Donna Dean - Coffey, 919- 245 -2151 <br />Neil Pedersen, 919 - 967 -8211 <br />Shirley Carraway, 919 - 732 -8126 <br />PURPOSE: To discuss various issues with policy and /or financial implications that are of <br />current interest to the Orange County Commissioners, Orange County Board of Education, <br />and Chapel Hill - Carrboro Board of Education. <br />BACKGROUND: At the April 3, 2006 meeting of the Collaboration Work Group, <br />members agreed to ask Facilitator Andy Sachs of the Dispute Settlement Center to poll the <br />members and their boards regarding topics that should be addressed at the semi - annual joint <br />work session of the three governing boards scheduled for April 25. Based on feedback <br />received by Mr. Sachs, he prepared the accompanying meeting plan around which this <br />agenda has been compiled. It was agreed that Mr. Sachs will not facilitate this joint work <br />session, which will instead be chaired by Commissioner Jacobs with support from CHCCS <br />Chair Stuckey and OCS Chair Copeland. <br />Attachment 1 — 4118106 Draft Meeting Plan <br />a. School /County Collaboration Process <br />The School /County Collaboration Work Group has been meeting regularly since 2004 to foster <br />improved understanding and coordination among the two Boards of Education and the Board <br />of County Commissioners on fiscal and policy matters affecting all three jurisdictions. Andy <br />Sachs prepared a summary of major discussion points for each work group meeting since <br />inception. That summary accompanies this abstract as a primer on Collaboration Work Group <br />activities. <br />Attachment 2 — Overview of Collaboration Meetings 2004 -2006 <br />Since the beginning of 2006, the Work Group has met three times to focus on revisions that <br />should be made to existing Orange County school construction standards. These meetings <br />have involved primarily information gathering regarding school construction practices and <br />guidelines, sustainability considerations, and opportunities for community use of school <br />facilities, particularly with regard to County and municipal recreation programming. Copies of <br />the facilitator's detailed meeting notes, as reviewed by Work Group participants, are provided <br />as background information, <br />