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4 <br /> Requirements for Federal Awards (which supersedes OMB Circular A- <br /> 102)regarding standards for grantee financial management systems. <br /> b. The account established for the planning funds will be included in the <br /> annual audit of the agency in accordance with 2 CFR Part 200 (which <br /> supersedes OMB Circular A-133). <br /> c. Time spent for staff services on work provided for in 5310 programs shall <br /> be recorded by work task on either standard monthly, weekly, or biweekly <br /> time sheets for each individual and filed for audit purposes. <br /> d. Cost for transportation, office and other expendable supplies,printing, <br /> copying work, keypunching, computer processing, mapping and aerial <br /> photography should be supported by receipts, logs and vouchers as <br /> appropriate. <br /> e. Reimbursement should be on a basis of vouchers submitted and supported <br /> by similar documents as required of the Lead Planning Agency (LPA), the <br /> City of Durham, Transportation Division. The vouchers should, at a <br /> minimum, specify the staff time expended and description of work task for <br /> which the reimbursement is requested. Work tasks must be consistent with <br /> task descriptions, objectives and expected deliverables (work products) <br /> specified in the project application process and consistent with the <br /> Program Management Plan (PMP). <br /> f. The total amount of Section 5310 funds allocated to a project or projects <br /> by the MPO Board will be the controlling amount for which <br /> reimbursement can be claimed for a given grant. <br /> 3.2 Reimbursement Procedures <br /> Invoices, documentation and reports should be submitted to the MPO <br /> Administrator, or appropriate LPA staff. The County shall submit an <br /> invoice and appropriate documentation and reports to the City thirty days <br /> after the federal quarter ends for funds expended during the subject period <br /> and the amount being requested for reimbursement. An invoice should <br /> include an attached quarterly expenditure report. Identification of <br /> expenditures by work task shall include detailed evaluation of work <br /> accomplishments and work products and deliverables. <br /> 3.3 Quarterly Progress Report Procedures <br /> Quarterly progress reports should be submitted to the MPO LPA —the <br /> City of Durham, Transportation Department no later than thirty days after <br /> the federal quarter ends. The quarterly progress report should include a <br /> brief narrative report of work accomplished by the County and any <br /> subcontractor. The quarterly progress report shall be included with the <br /> invoice and expenditure report. <br /> 3.4. Annual Performance Report <br /> An annual performance report is to be submitted with the final funds <br /> invoice submission for a fiscal year. The written narrative of the <br /> performance report should (1) compare work accomplishments to <br /> anticipated work goal; (2) discuss progress in meeting schedules; (3) <br /> comment on significant task cost overruns/underruns; (4)identify any <br /> approved changes in the 5310 funds; and(5) discuss any items of interest, <br /> 3 <br />