Orange County NC Website
Browse       Search
3 <br /> CITY OF DURHAM <br /> and <br /> ORANGE COUNTY <br /> PASS-THROUGH AGREEMENT FOR THE DISBURSEMENT AND <br /> ACCOUNTING SECTION 5310 (Elderly and Persons with Disabilities) FUNDS <br /> THIS AGREEMENT ("Agreement") made and entered into this the seventeenth day of <br /> May, 2017 between the City of Durham, North Carolina municipal corporation <br /> (hereinafter"City") and Orange County, North Carolina(hereinafter"County"). This <br /> agreement addresses the allocation, disbursement and accounting of Federal Transit <br /> Administration (FTA) funds to support the Section 5310 activities for the Durham- <br /> Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO). For and in <br /> consideration of the mutual promises and covenants hereinafter set forth, the City and the <br /> County agree as follows: <br /> 1. Purpose. The purpose of this Pass-through Agreement is to define the allocation, <br /> accounting and disbursement of Section 5310 funds received by the Durham- <br /> Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) from <br /> the Federal Transit Administration (FTA) of the United States Department of <br /> Transportation (USDOT)pursuant to Federal transportation legislation and FTA <br /> Circular 9070.1. The projects to be undertaken by the County pursuant to this <br /> agreement shall be determined by competitive process and approval by the MPO <br /> Board. The County agrees to perform its work in accordance with the Program <br /> Management Plan—PMP (Attachment B) and all federal and state requirements. <br /> 2. Method of Financing. The total amount of Section 5310 funds available to the <br /> Durham-Chapel Hill-Carrboro Metropolitan Planning Organization is determined <br /> annually by the Federal Transit Administration (FTA). The portion of these funds <br /> to be passed through to the County by the City is determined by the Durham- <br /> Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO)Board <br /> through a competitive process. The County will provide local matching funds not <br /> to exceed seventy thousand dollars ($70,000) annually during the term of this <br /> Agreement. The City will reimburse the County quarterly, subject to the timely <br /> submission by the County to the City of all necessary reports and statements <br /> under the Section 5310 program. <br /> 3. Accounting Records. The County shall maintain accounting records and all other <br /> documents in full compliance with the provisions of paragraphs (a) through (f) of <br /> Section 3.1 of this Agreement and shall also maintain all other documents <br /> necessary for federal and state audit purposes. The County shall establish a budget <br /> code for the planning funds program. <br /> 3.1 Accounting Procedures <br /> a. A separate account should be established for each of the Section 5310 <br /> grant funds and all transactions recorded in accordance with acceptable <br /> accounting procedures which are approved by N.C. Department of <br /> Transportation and US Department of Transportation per 2 CFR Part 200 <br /> `Uniform Administrative Requirements, Cost Principles, and Audit <br /> 2 <br />