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33 <br /> provided, along with an additional amount to provide 10 hours per week of backup staffing <br /> time by a temporary employee. CGNA and UVEC will be responsible for hiring these staff <br /> persons as they see fit, within the provisions of the agreement. An annual budgeted amount <br /> for operating costs and recurring capital costs is provided in the FY 2017-18 budget, and <br /> planned for and addressed in future budgets. <br /> Both CGNA and UVEC boards have reviewed the draft agreements and have indicated their <br /> approval. Since actual transfer of center operations will not occur until August 1, 2017, <br /> operations by the neighborhood associations will begin prior to the Board's return from summer <br /> break. As such, it may be desirable to authorize the Manager to execute the Agreements and <br /> fix <br /> the date for actual transfer of operation to the associations, if it differs from the planned <br /> August <br /> 1 date and occurs prior to September 5, 2017. This scenario would also require some use of <br /> the budgeted funds for the two associations, since the County does not have budgeted funds <br /> for community center staff and operations after July 1. <br /> FINANCIAL IMPACT: The financial impact of the operating agreements is that the County <br /> commits to appropriating an amount of funding for each center as part of the annual County <br /> budget. For FY 2017-18, this equates to $89,609 for the Cedar Grove Community Center and <br /> $85,881 for the Efland Cheeks Community Center. Both of these amounts include $38,485 for <br /> personnel (employees of CGNA and UVEC respectively, to be hired by the associations) and <br /> $3,000 in recurring capital. The slight difference in operating costs ($3,728) for FY 2017-18 is <br /> based on the difference in the requested budget and outside agency funding from the two <br /> associations. A prorated portion of this amount would be used by the County for the month of <br /> July 2017 if the associations do not take over operations until August 1. <br /> For FY 2018-19 (and future years if renewed), UVEC and CGNA will work with County staff to <br /> develop a budget proposal concurrently with the development of the County budget, which will <br /> be forwarded to the County Manager for consideration in the creation of the Manager's <br /> Recommended Budget for that year. <br /> A budget amendment will be brought forward after the summer break to provide for the <br /> revenues and associated costs for center rentals and reservations, which will be managed by <br /> the County (with priority booking for the associations) and part of the County budget as in prior <br /> years. <br /> David Stancil made the following PowerPoint presentation: <br /> Operations Agreements <br /> Cedar Grove and Efland Cheeks Community Centers <br /> June 20, 2017 <br /> Orange County Community Centers <br /> Efland Cheeks Community Center (1992) <br /> Rogers Road Community Center (2014) <br /> Cedar Grove Community Center (2016)* <br /> * Formerly Cedar Grove School (1950) <br />