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10 <br /> • Replace non-functional vehicle charging station @ West Campus <br /> - $3,000 <br /> • Pilot vehicle leasing program to replace six aging admin <br /> vehicles - $25,000 <br /> • Replace compressor in Motor Pool - $13,978 <br /> • Vehicle Replacement Recommendations — Purchase (graph) <br /> • Vehicle Replacement Recommendations — Lease (graph) <br /> • Five year lease <br /> Chair Dorosin asked if there is a reason why vehicles were not charged back to the <br /> individual departments. <br /> Paul Laughton, Financial and Administrative Services, said vehicles were previously <br /> charged to individual departments, but this process changed in FY 2012-13 when an internal <br /> services fund was established for vehicle replacement. He said Asset Management Services <br /> (AMS) oversees the process. He said if a department requires a new vehicle for a newly <br /> created position for example, then the vehicle purchase will appear in the individual <br /> department's budget. <br /> Chair Dorosin asked if the establishment of the internal services fund, and oversight by <br /> AMS has led to a more consistent vehicle replacement schedule. <br /> Jeff Thompson, AMS Director, said the departments are consulted heavily in the <br /> process, in addition to the consideration of depreciation, wear and tear, the economy, etc. <br /> Bonnie Hammersley said it is a best practice to centralize the motor pool. <br /> • Community Relations, Pg. 98 <br /> o Total expenditure budget - $291,874 <br /> o County website refresh - $40,000 <br /> • Six to eight month project— select vendor by October 1 <br /> • Needs assessment— Commissioner interviews <br /> Commissioner Jacobs said the website contains no contact information for the Fire <br /> Marshal, and asked if this could be amended. <br /> Commissioner Jacobs said there has been previous discussion about Chair/Vice Chair <br /> agenda review, and choosing an item from the agenda to be put out via a press release. He <br /> encouraged Todd McGee, Community Relations Director, to pursue this idea. <br /> Commissioner Rich said Facebook posts are also useful. <br /> Commissioner Burroughs highly commended Todd McGee's use of Twitter. <br /> Bonnie Hammersley said the needs assessment will be about the functionality of the <br /> website, and asked the Board to let her know of any necessary changes. <br /> Commissioner Price said she still gets many complaints about residents having a hard <br /> time finding contact information for staff on the website. She said it may be helpful to require <br /> all department's to post a standard set of information, to insure that it is available. <br /> • Finance and Administrative Services, Pg. 350 <br /> o Total expenditure budget - $1,405,885 <br /> o Finance and Purchasing Division <br /> — No significant budget changes <br /> o Budget Division <br /> — No significant budget changes <br />