Agenda - 09-07-2017 - 1 - Board of Commissioners DRAFT Meeting Calendar for 2018

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4 8/10/2017- email sent to BOCC from Chair Dorosin Friends: I hope everyone is having a relaxing summer. Would that I were.... On our agenda for our Sept. 7th work session will be a consideration of our 2018 meeting calendar. As you know, I believe there is an opportunity for us to reduce the number of meetings we have (49 scheduled this year). Doing so would, I hope, lead us to work more deliberatively and efficiently, but also reduce the substantial burden put on all core administrative staff, further highlighting our commitment to the dedicated folks who work for the county. It also lessens the burden on folks interested in serving in the board, especially considering all the meetings we attend in addition to the BoCC meetings. In an effort to have a thorough discussion about the number of meetings we have, the following ideas are offered for your consideration: 0 Move the 4 quarterly public hearings from separate meetings into regular meetings each quarter. According to John R., this a perfectly legitimate alternative and can be done without any changes to the UDO. (If we wanted to go further and change the UDO however, we would have even more flexibility and planning items requiring a public hearing could be considered at a public hearing during any of the 20 or so regular board meetings annually. o Reduction: 4 meetings O Move the joint town meetings (Hillsborough/Mebane/Chapel Hill/Carrboro) to the first portion of a BoCC work session. Following the joint meeting portion, our colleagues could leave, with the rest of the work session dedicated to BoCC issues. We may also want to discuss whether we still need to have all of these joint sessions. o Reduction: 4 meetings O Move the 2 meetings for personnel evaluations (clerk/attorney, manager) to closed sessions at the end of regular meetings. We did this with the manager's evaluation this year and I think it worked fine. o Reduction: 2 meetings O Move the legislative breakfast to a regular meeting or work session. It might be ideal to do this at the regular meeting where we discuss/vote on our legislative goals and agenda. o Reduction: 1 meeting Of course, if we determine during the course of the year that we need to add a meeting back, we always have the option to do so.