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INFORMATION ITEM <br /> Orange County Solid Waste Management <br /> P.O. Box 17177 Chapel Hill,NC 27516-7177 (919)968-2788 FAX(919)932-2900 www.orangecountync.gov/recycling <br /> Landfill Scalehouse 919-918-7075 Orange Community Recycling 919-968-2788 � " <br /> MEMORANDUM <br /> To: Board of County Commissioners <br /> Bonnie Hammersley, County Manager <br /> From: Gordon Dively, PE, Interim Solid Waste Director <br /> Copied: Travis Myren, Deputy County Manager <br /> Date: September 5, 2017 <br /> Subject: Request for Proposals for an Emergency Storm Debris Site <br /> Background <br /> Solid Waste staff has been searching for an emergency storm debris site in the northern <br /> portion of the County. The County currently has four(4) approved storm debris <br /> management sites that can be activated in the event of an emergency. Three (3) of these <br /> sites are in the southern portion of the County, and one is in the northern portion. In the <br /> event of a major disaster, such as Hurricane Fran or a major ice storm, the amount of <br /> debris could overwhelm the existing sites. The northern site located on Mincey Road is <br /> relatively small, approximately 5 acres, and was barely able to handle the ice storm event <br /> that the County experienced in March 2013. <br /> Two of the three southern sites are on landfill property, and the fourth one is located <br /> behind the DEAPR office on Millhouse Road. It is the largest site that the County has <br /> available at this time. Staff has conducted an extensive search of publicly/institutionally <br /> owned land north of Highway 70, including the County,NC State and Duke, to no avail. <br /> There are several requirements that staff has identified as key to locating usable sites for <br /> managing storm debris. Some of the requirements are prescribed by the State, and some <br /> are derived by operations. The Department has concluded that the next step in locating <br /> sites suitable for managing storm debris is to seek out privately held land owners who <br /> would be amenable to leasing land to accommodate possible future events. <br /> Request for Proposals (RFP) <br /> Solid Waste staff intends to issue an RFP in the Fall of 2017 through which property <br /> owners can offer up sites to be leased by the County as an emergency storm debris site. <br /> Sites proposed through this process will be inspected by County and State officials to <br /> determine the site's adequacy. Once the lease for the property has been negotiated with <br /> the property owner, the lease would be brought back to the BOCC for final approval. <br /> The lease would be contingent upon the State's pre-approval of the site as an emergency <br /> storm debris site. That way, in the event of an emergency, the site can be activated <br /> without further State inspection. Staff would prefer a long term lease that would alleviate <br /> concerns about expending funds to improve site accessibility. Staff felt that the RFP <br />