Agenda - 09-05-2017 - 8-k - Ratification of Manager-Approved Agreements

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DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 26 EXHIBIT A f. Data Collection and forms: Navigators will use intake and other client forms created and updated by FSA program manager. Navigators will receive instruction from OCHD staff on methods for conducting ongoing needs assessment data and incorporating local knowledge and conditions into evaluation of FSA. 5. Conduct supervision of the navigators. a. Provider will review weekly activities reports and conduct a brief weekly check in with each navigator located at the agency. Provider should refer any issues that cannot be addressed internally to FSA Project Program Manager in a timely manner. b. Conduct formal 6 month and one year performance reviews for each Navigator located at the agency with the FSA Program Manager. 6. Provisional status and monitoring of agreement a. Hiring: Provider will coordinate with OCHD to recruit, interview and select appropriate candidates. b. Probationary period: Provider will follow internally established protocols for employee probationary period. c. Disciplinary action: Provider will follow internally established protocols for monitoring any activity or behavior that requires disciplinary action and report that to OCHD. d. Termination: Provider will follow internally established protocols for termination and will notify OCHD. Any final termination decision will be made after a meeting with OCHD program staff. e. Position Open: Should the position become open due to termination or attrition, provider and OCHD will re-open the position and re-start the hiring process outlined above with an expectation of filling the position in a 30-day time period. Assuming such protocols are followed there would be no interruption of overhead payments during a period when the position was open. New hire will start as an OCHD temp for the first 4- 6 weeks for training and orientation purposes. f. Navigator reporting: Navigator will provide written feedback to OCHD regarding any perceived violation of the agreement and OCHD will provide guidance to develop solutions amenable to all parties. OCHD Program Manager will: 1. Serve as a liaison between Provider and zone navigators. 2. Meet monthly with each navigator to review performance measures and family progress. 3. Provide assistance with logistics for monitoring navigator activities and performance, including identification of priority programs and recruitment/referrals and information for Navigators to share with families. 4. Compile program, service, and other opportunities for Zone families from community partners and send to Provider to share with Navigators. 5. Provide supplies for navigators as needed for community events and outreach.