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10 <br /> 1 • Vehicle Replacement Recommendations — Lease (graph) <br /> 2 • Five year lease <br /> 3 <br /> 4 Chair Dorosin asked if there is a reason why vehicles were not charged back to the <br /> 5 individual departments. <br /> 6 Paul Laughton, Financial and Administrative Services, said vehicles were previously <br /> 7 charged to individual departments, but this process changed in FY 2012-13 when an internal <br /> 8 services fund was established for vehicle replacement. He said Asset Management Services <br /> 9 (AMS) oversees the process. He said if a department requires a new vehicle for a newly <br /> 10 created position for example, then the vehicle purchase will appear in the individual <br /> 11 department's budget. <br /> 12 Chair Dorosin asked if the establishment of the internal services fund, and oversight by <br /> 13 AMS has led to a more consistent vehicle replacement schedule. <br /> 14 Jeff Thompson, AMS Director, said the departments are consulted heavily in the <br /> 15 process, in addition to the consideration of depreciation, wear and tear, the economy, etc. <br /> 16 Bonnie Hammersley said it is a best practice to centralize the motor pool. <br /> 17 <br /> 18 • Community Relations, Pg. 98 <br /> 19 o Total expenditure budget - $291,874 <br /> 20 o County website refresh - $40,000 <br /> 21 • Six to eight month project— select vendor by October 1 <br /> 22 • Needs assessment— Commissioner interviews <br /> 23 <br /> 24 Commissioner Jacobs said the website contains no contact information for the Fire <br /> 25 Marshal, and asked if this could be amended. <br /> 26 Commissioner Jacobs said there has been previous discussion about Chair/Vice Chair <br /> 27 agenda review, and choosing an item from the agenda to be put out via a press release. He <br /> 28 encouraged Todd McGee, Community Relations Director, to pursue this idea. <br /> 29 Commissioner Rich said Facebook posts are also useful. <br /> 30 Commissioner Burroughs highly commended Todd McGee's use of Twitter. <br /> 31 Bonnie Hammersley said the needs assessment will be about the functionality of the <br /> 32 website, and asked the Board to let her know of any necessary changes. <br /> 33 Commissioner Price said she still gets many complaints about residents having a hard <br /> 34 time finding contact information for staff on the website. She said it may be helpful to require all <br /> 35 department's to post a standard set of information, to insure that it is available. <br /> 36 <br /> 37 • Finance and Administrative Services, Pg. 350 <br /> 38 o Total expenditure budget - $1,405,885 <br /> 39 o Finance and Purchasing Division <br /> 40 — No significant budget changes <br /> 41 o Budget Division <br /> 42 — No significant budget changes <br /> 43 <br /> 44 • Human Resources, including Employee Pay & Benefits, Pg. 382 and Appendix A, Pg. <br /> 45 497 <br /> 46 o Total expenditure budget - $932,493 <br /> 47 o No significant budget changes <br /> 48 o Employee Pay and Benefits — page 497 <br /> 49 o 2% general wage adjustment effective 7/1/17 - $1,040,000 <br /> 50 o Employee performance awards — $460,000 <br />