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33 <br /> 1 • Provides for Monday-Friday 10am - 7pm <br /> 2 o Assn's may use other hours if not rented <br /> 3 o Assn's may "priority book" other dates <br /> 4 <br /> 5 New Funding Arrangement <br /> 6 • Added to the new agreements (and addendum to current RENA agreement) <br /> 7 • Associations develop annual budgets <br /> 8 • County provides funds for personnel, operating and recurring capital <br /> 9 • Develop as part of annual budget process <br /> 10 <br /> 11 Status of Agreements <br /> 12 • Several drafts created and reviewed with CGNA and UVEC <br /> 13 • Both associations have approved and signed the agreements <br /> 14 • Effective date set for August 1, 2017 <br /> 15 <br /> 16 Recommendation <br /> 17 • Approve the Operations Agreements for <br /> 18 o Cedar Grove Neighborhood Association <br /> 19 o United Voices of Efland Cheeks <br /> 20 • Authorize the County Manager to sign and execute the agreement (between August 1 <br /> 21 and September 5, 2017, if needed). <br /> 22 <br /> 23 Commissioner McKee asked if there was any interaction between the Hillsborough <br /> 24 Youth Athletic Association (HYAA) and the centers regarding the baseball fields, and if this <br /> 25 would change the arrangement. <br /> 26 David Stancil said this does not change the arrangement, and he said there is a <br /> 27 separate license agreement with HYAA, which runs for a few more years. He said HYAA is <br /> 28 very accommodating, particularly with field number 1, which is historically part of the old Cedar <br /> 29 Grove School. <br /> 30 Commissioner Price said this document is fine, but suggested putting the terms for <br /> 31 using the parking and the park in a separate document or addendum. <br /> 32 Commissioner Rich asked if there is room in the two year period to address changes or <br /> 33 issues. <br /> 34 David Stancil said yes, upon mutual consent of the two parties, amendments could be <br /> 35 made. <br /> 36 Commissioner Jacobs asked if usage fees could be explained. <br /> 37 David Stancil said the centers will set up their own structure for reservations and rentals <br /> 38 allowed during the period of time they control the center, and outside of that it will work through <br /> 39 the County fee schedule and facilities use policy. <br /> 40 Commissioner Jacobs asked if the County will pay fees during the time that the centers <br /> 41 are in control. <br /> 42 David Stancil said the agreement does not speak to that, and some County departments <br /> 43 have used the centers for meetings. He said it would be up to the associations to determine <br /> 44 whether that was allowable or not, during their operating hours. <br /> 45 <br /> 46 PUBLIC COMMENT: <br /> 47 Elvira Mebane said she is President of United Voices of Efland Cheeks, and she <br /> 48 thanked the BOCC for allowing the staff to work with them to get this done. <br /> 49 Commissioner McKee said the thank yous go both ways, and the Efland Cheeks and <br /> 50 Cedar Grove associations pulled together and accomplished a lot in a short period of time. <br />