Agenda - 09-05-2017 - 6-a - Update on FY 2016-17 County Expenditures to the Chapel Hill Carrboro Chamber and Hillsborough Chamber; and Recommend a County Chamber of Commerce Membership Dues Policy

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2017 Action Agenda Item No. 6-a SUBJECT: Update on FY 2016-17 County Expenditures to the Chapel Hill-Carrboro Chamber and the Hillsborough Chamber; and Recommend a County Chamber of Commerce Membership Dues Policy DEPARTMENT: County Manager's Office and Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1: FY 2016-17 Expenditures Bonnie Hammersley, 919-245-2300 Report Travis Myren, 919-245-2300 Gary Donaldson, 919-245-2453 Attachment 2: Chapel Hill-Carrboro Chamber of Commerce Membership Benefits Attachment 3: Hillsborough Chamber of Commerce Membership Benefits PURPOSE: To receive an update on FY 2016-17 County departments' expenditures to the Chapel Hill-Carrboro Chamber of Commerce and the Hillsborough Chamber of Commerce and to recommend a County policy regarding Chamber of Commerce membership dues. BACKGROUND: At the June 20, 2017 BOCC budget deliberation, the Board directed staff to prepare a report listing all Chamber of Commerce expenditures and to recommend a Countywide policy for Chamber of Commerce memberships. Attachment 1 lists all expenditures for FY 2016-17 to both Chambers. The expenditure types are categorized by 1) Memberships 2) Inter-City Travel 3) Sponsorships and 4) Events/Meetings. The Inter-City travel to a sister city occurs every two years. Those expenditures were coded to the Partnership for a Sustainable Community which is the Chapel Hill-Carrboro Chamber's charitable non-profit partner. The Board directed the following: 1) Identify and suspend all Chamber of Commerce payments except for one basic membership to each organization pending Board review of expenditures; 2) Establish one County membership each for the Chapel Hill-Carrboro Chamber of Commerce and the Hillsborough Chamber of Commerce with the named member listed as Orange County, NC Government; 3) Administer Chamber of Commerce memberships through the County Manager's Office;