2017-187 DEAPR - TJCOG - Interlocal Agreement for Phase VIII of the Triangle Area Water Supply Monitoring Project

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TRIANGLE AREA WATER SUPPLY MONITORING PROJECT INTERLOCAL AGREEMENT 3. Provide administrative support to the Committee, such as meeting announcements, minutes,billing and overall accounting. C. The role of the Committee is to provide Monitoring Project oversight and to make technical, financial, and administrative recommendations to the Participants. The Committee will consist of one representative, each entitled to a single vote, appointed by each Participant. Other individuals from each Participant may attend Committee meetings as necessary; however, only the appointed representatives may vote in person or by proxy. All appointments should be made by the Effective Date. The Committee's first meeting for Phase VIII shall be convened by September 1, 2017 and chaired by the proposed Phase VIII Committee Chair. This Chair and any other officers will be selected by the Committee from among its members and formally elected during this meeting. Officer term length shall coincide with the duration of each Phase; however, officer transitions may occur throughout the Phase if needed and supported by a majority vote. The Committee may also use this meeting to adopt any rules or procedures it deems necessary. Proposed Committee bylaws are provided in Attachment D. The principal charge to the Committee is to oversee the Monitoring Project's timely execution and to ensure the responsible expenditure of public funds. The Committee shall have authority to modify the Monitoring Project's scope of work; to establish an annual budget; and to establish annual local costs (subject to the Participants' approval in accordance with Section 3). The Committee may not acquire any real property pursuant to this Agreement. The agreement with the Managing Agent attached hereto as Attachment E is hereby approved, and the Committee Chair is authorized to enter into said agreement on behalf of the Committee and the Participants. All actions by the Committee or the Managing Agent related to the administration or disbursement of monies shall be in accordance with all applicable State statutes and other rules of fiscal control applicable to local government units and/or Councils of Governments. Section 3. Funding of the Project Participants do hereby enter into this Agreement with the intent of providing funds on an annual basis necessary for completing the Monitoring Project. Local Costs for the entire Phase VIII of the Monitoring Project will not exceed $1,830,000 for technical services provided by USGS, and $100,000 for administrative services provided by TJCOG, as outlined in Attachment B. The annual funding support provided by Participants for local fiscal years 2018 through 2022 shall be as shown in Attachment B, or as otherwise necessary to undertake the project as recommended by the Committee, provided, however, the funding level does not exceed the Participants' projected share of annual costs for FY 2018-22. If the Committee proposes to modify the Monitoring Project such that Total Local Costs exceed $1,830,000, this Agreement must be amended in writing and signed by all parties. If the parties do not so amend this Agreement, the Monitoring Project may not be modified to increase Total Local Costs.