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Expenditures submitted for reimbursement shall include all eligible cost incurred and <br /> be for work performed within the quarter. Failure to request reimbursement for <br /> expenses incurred within the quarter may result in non-payment. All requests for <br /> reimbursement must be submitted within (30) days following the end of the quarter, <br /> including the final invoice. Invoices shall be supported by documentation of costs. Failure <br /> to request reimbursement for eligible projects costs as outlined may result in termination of <br /> the Project. Invoices shall be approved by the TJCOG Energy & Environment Program <br /> Manager. <br /> c. Excluded Costs.The Recipient understands and agrees that ineligible costs will be treated as <br /> follows: (1) In determining the amount of assistance TJCOG will provide,TJCOG will exclude: <br /> (a)Any Project cost incurred by the Recipient before the Effective Date of the Grant; (b)Any <br /> cost that is not included in the latest Approved Project Budget; (c) Any cost for Project <br /> property or services received in connection with a third party contract or subagreement with <br /> a subrecipient that must be approved by the TDM Oversight Committee, or other <br /> arrangement required to be, but has not been, concurred by the Oversight Committee; (d) <br /> Any non-project cost consistent with the prohibitions of 49 U.S.C. § 5323(h); (e) Any cost <br /> ineligible for Department participation as provided by applicable Federal/State laws, <br /> regulations, or directives; and (f) Expenditures on incentive items are prohibited. (g) <br /> Items listed in the FY2018 Request for Proposals, including Food (with the exception of <br /> branded food items used as a promotional item); Unbranded promotional items, including <br /> event decorations (e.g., balloons); Incentives/prizes (unless prior approval has been <br /> obtained from the Oversight Committee); Entertainment (e.g., musical bands, DJs); Capital <br /> expenses (e.g., vehicle or vehicle parts acquisition, bicycles or bicycle racks, bus or vanpool <br /> passes for regular customers, etc. In special circumstances, bus, or vanpool passes may be <br /> used for new employees for a limited amount of time); Building costs; Sales tax (except for <br /> travel expenses); Operating costs, such as vehicle maintenance; Computer hardware and <br /> software (e.g., laptops); (2) The Recipient understands and agrees that payment to the <br /> Recipient for any Project cost does not constitute TJCOG's final decision about whether that <br /> cost is allowable and eligible for payment and does not constitute a waiver of any violation <br /> by the Recipient of the terms of this Agreement.The Recipient acknowledges that TJCOG will <br /> not make a final determination about the allowability and eligibility of any cost until any audit <br /> of the Project has been completed. If TJCOG determines that the Recipient is not entitled to <br /> receive any portion of the State assistance the Recipient has requested or provided, TJCOG <br /> will notify the Recipient in writing, stating its reasons. The Recipient agrees that Project <br /> closeout will not alter the Recipient's responsibility to return any funds due TJCOG as a result <br /> of later refunds, corrections, or other transactions; nor will Project closeout alter TJCOG's <br /> right to disallow costs and recover funds on the basis of a later audit or other review.Unless <br /> prohibited by Federal/State law or regulation,TJCOG may recover any funds made available <br /> for the Project as necessary to satisfy any outstanding monetary claims that TJCOG may have <br /> against the Recipient. <br /> d. State Claims, Excess Payments, Disallowed Costs, including Interest. (1) Recipient's <br /> Responsibility to Pay. Upon notification to the Recipient that specific amounts are owed to <br /> TJCOG,whether for excess payments of assistance,disallowed costs,or funds recovered from <br /> third parties or elsewhere, the Recipient agrees to remit to TJCOG promptly the amounts <br /> owed,including applicable interest and any penalties and administrative charges.(2)Amount <br /> of Interest. The Recipient agrees to remit to TJCOG interest owed as determined in <br /> accordance with N.C.G.S. 147-86.23. <br /> e. Travel. Reimbursement for travel subsistence expenses (i.e., hotel and food costs) is <br /> allowable at the Federal rate (found at http://www.gsa.gov/perdiem). <br /> Page 5 of 18 <br />