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DocuSign Envelope ID: 1BBE76BE-0509-4636-BABD-F2B681BA1D3B <br /> January 18,2017 <br /> Velasquez Digital Media Communications,LLC,(VDMC),provides the following <br /> proposal for services for Orange County.VDMC proposes cablecasting services as well <br /> as full production services for on-location meetings.VDMC requests quarterly reviews by the County staff <br /> to ensure that the County remains informed about inventory,manuals, <br /> procedures and equipment. <br /> Cablecasting services for twelve months for Orange County Board of County <br /> Commissioners by Velasquez Digital Media Communications,LLC <br /> BOCC meetings held in the Southern Human Services Center 2501 Homestead Rd., <br /> Chapel Hill,NC and at Whitted,300 W.Tryon St,Hillsborough,NC <br /> $600 per meeting under four hours and$700 per meeting for Joint meetings(Time begins with opening <br /> gavel)using an equipped meeting room and staffed with two people.If meeting exceeds four hours <br /> from gavel to gavel,VDMC will charge$55/per half hour after the fourth hour.* <br /> The tasks include: <br /> •Entering text for titles and agenda <br /> •Composing appropriate shots <br /> •Monitoring Audio levels <br /> •Monitoring video light levels <br /> •Recording the meeting <br /> •Going live to cable <br /> •Scheduling a rebroadcast of the meeting <br /> •Regular maintenance of video equipment <br /> •Compiling equipment and procedure manual <br /> •Communicating with clerk,manager and staff about cable schedule <br /> •Maintain a professional meeting environment <br /> •Enter bulletin board items <br /> •Standardize the video and audio system <br /> •Annual report submitted to clerk/manager 2 weeks before contract conclusion <br /> Labor includes: <br /> •Technical Director <br /> •Audio/Graphics operator <br /> Estimate <br /> Regular/Work Session/Budget/Quarterly/Advisory meetings at <br /> Whitted and at Southern Human Services Center <br /> 37 meetings x$600= $22,200 <br /> (4 hour gavel to gavel with added charges as stated above if over*) <br /> Joint meetings with CH/Carrboro/School Board/Fire Depts/Planning/AOG <br /> 8 meetings x$700=$5600 <br /> Estimate for all meetings <br /> 45 meetings totaling$27,800 <br /> (4 hour gavel to gavel with added charges as stated above if over*) <br /> 1 <br /> iiaoai a iii <br />