Agenda - 03-21-2006-5f - Laserfiche WebLink

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The successful high bidder will send the County the funds to satisfy the high bid and will arrange to pick up the items from where they sit. The County will not be responsible for packing and/or shipping auctioned items. GovDeals will bill the County monthly a flat amount of 7'/2% of total sale for items sold for less than $100,000. A lesser percentage will be charged for the amount in excess of $100,000, although these times will be extremely rare, if ever, As a point of reference, the County's experience with auctioneer fees is generally around 5% of total proceeds, The County may set reserves on any items. The County may reject any bid and keep the item at any point in the process prior to settlement with the high bidder. The County would enter into anon-exclusive contract with GovDeals that would allow us to sell surplus items on their website at our discretion for an indefinite period of time. The GovDeals web site offers the County flexibility in setting up restricted areas on the website for specific items available for reallocation. Far example, if the County chooses to do so, a specific area of the website may be set aside to list computers or other assets that are restricted far transfer to specific groups, such as non-departmental agencies that the County funds, Those entities can access the site and select items for no cost, other than any cost incurred from picking up the items from the County. The general public would not have access to that section of the website, It is staffs understanding that Orange County Schools is also entering into an agreement with GovDeals, Staff from the two entities have discussed a number of ways that they could collaborate to educate the local buyers who may have attended auctions in the past about the new process, Additional details regarding benefits and services are included on attachment #2. FINANCIAL IMPACT: The County would incur no cost until such time it sells items via the GovDeals website. There are no licensing fees, nor monthly recurring costs, Items sold via GovDeals are subject to a fee of seven and one-half (7'h%) of the closing sales price. Single items sold in excess of $100,000 will be charged a smaller percentage on the amount that exceeds $100,000. Historically revenue far auctions have been around $30,000, of which approximately $1,500 (5%) was paid for auctioneer services, RECOMMENDATION(S): The Manager recommends that the Board award a contract for electronic auction services to GovDeals of Montgomery, Alabama, subject to County Attorney and staff review; and authorize the Chair to sign on behalf of the Board.