2017-227-E AMS - Swanson Associates, P.A. for Veterans Memorial Phase 1 design, construction administration

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DocuSign Envelope ID: 31 ED98F9-37A4-401 F-B3B5-BFDF2233FDC3 Orange County Veterans Memorial May 23, 2017 Page 2 of 3 clearly depicted. We will study and understand the grading scheme as proposed in the original concept design, and will continue to refine the grading study to a design development level. Even though the project is being phased, it is important to understand the entirety of the site grading for general coordination with the overall project. We will provide layout of the critical elements although it understood that some site layout will be required in the field. • Hardscape and Landscape Development Plan. We will prepare design development level plans, including development of hardscape and landscape elements. We will identify the key materials and indicate the elements with descriptive notes. We will include drawings and/or photographic representations of some elements including paving materials, walls, plaque/marker depictions, graphic signage elements, etc. The intent at this level is to get enough detail to ensure that the elements are coordinated and can be quantified for preliminary budget estimates. The intent in designing a preliminary planting plan is to show how any additional trees and shrubs will be integrated into the overall landscape plan, although they may be implemented in later phases. • Assist in preparing an overall preliminary value of construction cost. B. CONTRACTOR SELECTION With the funding limitations and planned phasing of the project, we anticipate the scope and budget may be under the threshold of having to formally bid the project. We understand the intent will be to invite or select contractors to negotiate a pricing package for the project. The Landscape Architect will assist with the following tasks: • Be available to answer questions and to assist with this negotiation process. • Evaluate preliminary cost estimates by contractors. Some aspects of the project will be considered to be best implemented with a design-build approach, and this will be negotiated at that time with the appropriate contractor or vendor (i.e., graphic panels). C. CONSTRUCTION ADMINISTRATION The Landscape Architect will assist with answering questions and assisting the Contractor with site- related questions during the construction process. The level of construction administration will be determined once the design phase is completed and a scope of work is established. The construction administration phase allows for four trips to the site up to the limits of the fee for this phase, based on our hourly rates. D. SCHEDULE The initial scope will be to prepare the design development plans. We will participate in internal working sessions and periodic review meetings. The goal will be to complete the Design Development Phase for the groundbreaking on Memorial Day 2017. The schedule will permit approximately three to four weeks for your internal review by the Veterans Memorial Committee. E. WORK NOT INCLUDED Work not included in our scope of services includes surveys, soil borings, and coordination with utility work, including electrical distribution that might need to be brought to the site for the kiosk, site lighting, plumbing from the site's main water line, etc. Also not included is assistance with the approval process beyond normal internal reviews with the Town of Chapel Hill and Orange County. It is not anticipated that a full set of specifications including General Conditions, etc., will be required; if it is required, this will be considered an extra service. Also not included is the preparation of a three- dimensional model to convey the design intent and preparation of additional graphic material suitable