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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June 20, 2017 <br /> Action Agenda <br /> Item No. 8-d <br /> SUBJECT: Addendum to Current Operating Agreement — Rogers Road Community Center <br /> DEPARTMENT: County Manager, County <br /> Attorney, Environment, <br /> Agriculture, Parks & Recreation <br /> (DEAPR), Asset Management <br /> Services (AMS) <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Draft Operating Agreement with New Bonnie Hammerley, 919-245-2300 <br /> Addendum John Roberts, 919-245-2320 <br /> David Stancil, 919-245-2510 <br /> Jeff Thompson, 919-245-2625 <br /> PURPOSE: To consider approving an addendum to the existing operating agreement with the <br /> Rogers Eubanks Neighborhood Association for the Rogers Road Community Center to add <br /> provisions that match with certain language in new operating agreements for Cedar Grove and <br /> Efland-Cheeks community centers. <br /> BACKGROUND: On February 2, 2014 Orange County entered into an Operating Agreement <br /> with the Rogers Eubanks Neighborhood Association (RENA) for the Rogers Road Community <br /> Center. This operating agreement has been in force since that time, and is a five-year <br /> agreement that will end on February 2, 2019 (with options for renewals). <br /> Since that time, the Rogers Road Community Center and RENA have received a number of <br /> awards and recognitions for their programs, activities, and community organizing efforts. <br /> Beginning on August 1, 2017, Orange County is entering into similar operating agreements for <br /> the Efland Cheeks Community Center and Cedar Grove Community Center. These agreements <br /> include new language related to County funding that need to be incorporated into the existing <br /> Rogers Road agreement. <br /> This new language, shown in the Addendum to the Operating Agreement (please see pages 8-9 <br /> of the Agreement), changes the manner of County financial support for the Center through <br /> RENA. Rather than coordinating with RENA as an outside agency that requests funds each <br /> year, the Addendum includes new language that recognizes RENA's role as contracting with the <br /> County to operate a County-owned facility and thus more internal to County functions than <br /> external. The language in the Addendum provides that RENA will develop a budget proposal <br /> each winter and submit the budget to the County Manager for consideration and discussion, <br /> much as a County department would. Upon final decision of the funding level (approved by the <br /> Board as part of the annual budget), funds would be disbursed to RENA in three main budget <br /> categories — Personnel, Operating, and Recurring Capital. <br />