Agenda - 06-20-2017 - 6-d - Operating Agreements - Cedar Grove and Efland Cheeks Community Centers

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3 The Personnel funding would be the County's contribution toward the hiring of a Center staff person(s), which would be an employee of UVEC or CGNA respectively. For FY 2017-18, funds to allow for a Center staff person at 40 hours per week at the living wage would be provided, along with an additional amount to provide 10 hours per week of backup staffing time by a temporary employee. CGNA and UVEC will be responsible for hiring these staff persons as they see fit, within the provisions of the agreement. An annual budgeted amount for operating costs and recurring capital costs is provided in the FY 2017-18 budget, and planned for and addressed in future budgets. Both CGNA and UVEC boards have reviewed the draft agreements and have indicated their approval. Since actual transfer of center operations will not occur until August 1, 2017, operations by the neighborhood associations will begin prior to the Board's return from summer break. As such, it may be desirable to authorize the Manager to execute the Agreements and fix the date for actual transfer of operation to the associations, if it differs from the planned August 1 date and occurs prior to September 5, 2017. This scenario would also require some use of the budgeted funds for the two associations, since the County does not have budgeted funds for community center staff and operations after July 1. FINANCIAL IMPACT: The financial impact of the operating agreements is that the County commits to appropriating an amount of funding for each center as part of the annual County budget. For FY 2017-18, this equates to $89,609 for the Cedar Grove Community Center and $85,881 for the Efland Cheeks Community Center. Both of these amounts include $38,485 for personnel (employees of CGNA and UVEC respectively, to be hired by the associations) and $3,000 in recurring capital. The slight difference in operating costs ($3,728) for FY 2017-18 is based on the difference in the requested budget and outside agency funding from the two associations. A prorated portion of this amount would be used by the County for the month of July 2017 if the associations do not take over operations until August 1. For FY 2018-19 (and future years if renewed), UVEC and CGNA will work with County staff to develop a budget proposal concurrently with the development of the County budget, which will be forwarded to the County Manager for consideration in the creation of the Manager's Recommended Budget for that year. A budget amendment will be brought forward after the summer break to provide for the revenues and associated costs for center rentals and reservations, which will be managed by the County (with priority booking for the associations) and part of the County budget as in prior years. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY