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7 <br /> adequately covered by bonding and/or employee dishonesty insurance to protect the <br /> Federal Government's interest, or for the total amount of the grant, whichever is less, <br /> and as authorized by the Agency. See 2 CFR 200 sections 304 and 310 and the Grant <br /> Agreement requirements. <br /> 7. FINANCIAL MANAGEMENT <br /> The Recipient must provide for Financial Management Systems that adhere to 2 <br /> CFR 200.302: <br /> a. Accurate, current and complete disclosure of the financial results of each grant; <br /> b. Records that identify adequately the source and application of funds for grant- <br /> supported activities,together with documentation to support the records. Those <br /> records must contain information pertaining to grant awards and authorizations, <br /> obligations, unobligated balances, assets, liabilities, outlays and income; <br /> c. Effective control over and accountability for all funds to ensure compliance with <br /> Federal statutes, regulations, and the terms and conditions of the Federal award. <br /> Recipient must adequately safeguard all such assets and must ensure that funds are <br /> used solely for authorized purposes; and <br /> d. Recipient must retain financial records, supporting documents, statistical records, <br /> and all other records pertinent to the grant for a period of at least 3 years after <br /> Agency receipt of the FINAL Federal Financial Status Reports; except when audit <br /> findings and litigation issues have not been resolved,then the records must be <br /> retained beyond the 3-year period or until such findings and/or issues have been <br /> resolved. The Recipient must provide the Agency and Comptroller General of the <br /> United States, or any of their duly authorized representatives, access to any books, <br /> documents, papers, and records of the grantee that are pertinent to the specific grant <br /> program for the purpose of making audit, examination, excerpts, and transcripts. <br /> S. DISBURSEMENT OF GRANT FUNDS <br /> Grant funds will be disbursed by the Agency on a reimbursement basis not to exceed <br /> one disbursement every 30 days. One original Standard Form (SF) 270, "Request for <br /> Advance or Reimbursement," or one original Standard Form (SF) 271, "Outlay <br /> Report and Request for Reimbursement for Construction Programs,will be submitted <br /> to the Agency with supporting documentation to validate eligible costs incurred. The <br /> financial management system of the Recipient organization shall provide for effective <br /> control over and accountability for all funds,property,and other assets. Expenditures <br /> may be reported on a cash or accrual basis, as long as the methodology is disclosed <br /> and consistently applied. <br />