Agenda - 06-15-2017 - 2.1 Attachment 1 Revisions to Capital Investment Plan Projects

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Attachment 1 Orange County Radio/Paging Systems Upgrade Project Category: County Capital Project Status: Active Project Type Functional Service Public Safety Proposed Bid TBD New X Area: Award Date: Department: Emergency Services Starting Date: TBD Expansion X Project Number: 30060 Completion Date: TBD Renovation Replacement X Project Description/Justification: In 2012,the Orange County Board of Commissioners approved the Emergency Services Workgroup to provide recommendations to the Board on how to , best improve public safety and the emergency services delivery system in Orange County. During " 'v.-- the workgroup meetings the topic of the VIPER System,which is still the current radio communication system in Orange County for all responders,was discussed and recommendations were made starting with upgrading the number of channels on each tower to increase capacity.As additional issues were discovered in regards to poor coverage in specific areas of the County as well as an antiquated paging system,the project was continuously refined based on identifying the +� growth of the population and challenges of coverage,capacity and the age of the existing equipment.The County and Municipalities(Emergency Services,Chapel Hill Police Department, Chapel Hill Fire Department,Orange County Fire Departments,Orange County Sheriffs Office, Hillsborough Fire Department,Carrboro Police Department,Carrboro Fire Department and South _ Orange Rescue Squad)formed a committee to work with a selected consultant(Federal Engineering)to design a radio system and interoperability plan which would address: 1)Expanding user needs;2)Existing equipment limitations; 3)Insufficient capacity of VIPER to accommodate _ current users or future growth;and,4)Changes in coverage,interoperability and user expectations. r� The committee,in conjunction with Federal Engineering,has determined the general design of a system that will address all of these concerns.The design,which involves a cost-saving partnership with Durham County to share the use of their core control equipment, includes the number of approximate placement of towers needed to provide public safety grade radio service throughout the county.The design also includes a plan for building the radio system in discrete steps that provide measurable improvements to radio service for first responders across the county. In the first step,during FY17-18,the selected vendor will create a detailed system design including all parts of the completed system. Current available funds within this project are adequate to cover the cost of this first step. Note: Cost share has not been included in these figures, and the committee is currently working towards a proposed formula to present to all of the stakeholders regarding the share. FINANCIAL SUMMARY Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Total Year 10 Expenses Countywide Radio Communications Interoperability and Systems Engineering 543,750 - Design,Engineering,and Towers 1,000,000 - - - - - - 27,300,000 Total Project Budget 1,543,750 - - - - - - - 27,300,000 Funding Sources General Fund-Debt Service - - - - - - - - Capital Projects Fund Balance Debt Financing 1,543,750 - - - - - - 27,300,000 Total 1,543,750 - - - - - - - 27,300,000 Impact on Operating Budget Personnel Services Operations - 875,000 Recurring Capital New/Addt'l Revenue - Total Operating Costs - - - - - - - - 875,000