Agenda - 03-02-2006-10b - Laserfiche WebLink

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-2- This latest CGLS ruling has been a shock to all of the County/Mebane engineering personnel involved in the permitting and review process, because this represents a new requirement not previously stated by CGLS. Additional project delays consequent to this ruling can be minimized once the BOCC makes the decision to move forward with an expedited locally funded project. Plans and specifications showing the reduced scope project and the County's letter of intent (to reconfigure the project) can be readied and submitted very quickly. CGLS should then be able to make its decision on the adequacy of Mebane's infrastructure improvement plan (approving the County's plans and specs should be a essentially a pro forma process), If Mebane's plans are approved, CGLS authorization to advertise the project for bidders within five days of the County's formal statement of its intent to reconfigure the STAG project and the actual advertisement could published within a week of CGLS authorization to advertise. Should Mebane's plan not be approved, the project would be delayed until a satisfactory plan is developed and approved. Reconfiguring the existing STAG funded project the Gravelly Hill portion of the existing STAG funded Buckhorn Road EDD/Community project will require the following actions on the part of the BOCG, County staff, the County s engineering consultant (Coulter Jewell Thames - CJT), the City of Mebane and CGLS: • Submit a plan (with supporting documentation) to improve the existing Mebane infrastructure - by the City of Mebane -accomplished as of 3(1!2006 • BOCC approves reconfiguration of STAG funded project by designating a locally funded project containing just the Buckhorn EDD/Gravelly Hill utility extension BOCC approves or modifies the attached draft letter declaring its intent to reconfigure the STAG funded project by breaking out the Buckhorn EDD/Gravelly Hill utility extension as a separate locally funded project and authorizes the Chair to sign it once written confirmation is provided by CGLS that the proposed STAG project reconfiguration does not threaten the level of STAG funding in any way • County staff forwards the Board's letter of intent to reconfigure the STAG project to CGLS • CJT submits plans and specifications reflecting project reconfiguration (deleting all plan elements applicable to northern Buckhorn Community, all specification elements related to STAG requirements) and all CGLS comments, requirements, etc., applicable to the locally funded project. CGLS reviews letter of intent to reconfigure project and revised plans and specifications (essentially a pro forma process) and Mebane's proposal and documentation relative to improvement to its infrastructure. • CGLS approves all submitted documents, proposals, etc., and authorizes advertising of bids. If I may provide additional information or clarification of the information provided herein at this time, please advise.