Agenda - 03-02-2006-10b - Laserfiche WebLink

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simulation modeling) that the proposal should actually work. As of March 15~, Mebane and its consulting engineer have submitted the required engineering calculation and modeling and a formal statement of Mebane's intent to make those improvements that have been show to be efficacious by those calculations. 3 County staff has, as of March 15~, been advised of yet another somewhat problematic and heretofore unknown requirement by CGLS staff, CGLS staff has indicated that it will not review Mebane's latest submittal or any more material or documents submitted by the County or the City of Mebane until we submit a complete package of information that includes all pertinent documentation, That package must include revised plans and specifications (either showing the reduced-scope project broken out of the STAG funding process or containing those STAG related revisions that have been required by CGLS), a plan (with supporting documentation) to improve the existing Mebane infrastructure and the County's formal letter of intent to reconfigure the existing STAG funded project, However, significant additional project delays consequent to this requirement can be minimized once the BQCC makes the decision to move forward with an expedited locally funded project. Plans and specifications showing the reduced scope project and the County's letter of intent (to reconfigure the project) can be readied and submitted very quickly. CGLS should then be able to make its decision on the adequacy of Mebane's infrastructure improvement plan (approving the County's plans and specs should be a essentially a pro forma process), If Mebane's plans are approved, CGLS authorization to advertise the project for bidders within five days of the County's formal statement of its intent to reconfigure the STAG project and the actual advertisement could published within a week of CGLS authorization to advertise. Should Mebane's plan not be approved, the project would be delayed until a satisfactory plan is developed and approved. The following attachments related to the Buckhorn EDD/Gravelly Hill Middle School Water and Sewer Extension project have been provided for the Board's information Attachment 1 -This 3/2/06 memorandum from County Engineer Paul Thames details the actions that have been taken to date, and the actions that remain to be done. Attachment 2 -This is a draft letter (as explained in the memorandum) that the County needs to send to the State/Construction Grants & Loans Section (CGLS). It is proposed that the Chair be authorized to sign this letter contingent upon 1) written assurance from the State/CGLS that the actions being taken will not affect the STAG grant, and 2) confirmation from Congressman David Price's office that his office does not believe that the actions being taken will adversely affect the STAG grant. Attachment 3 -This letter and report demonstrates that the City of Mebane has followed through in its efforts to satisfy the requests that the State has detailed. In the letter, Mebane confirms its plans to upgrade the sewer facilities and lines as required by the State. The County's project engineering consultants and the County Engineer have reviewed the Mebane engineer's pumping and flaw analysis report and find it to be technically sound. It also should be noted that the County Attorney and the Mebane City Attorney are currently working through the legal framework that had been agreed to in principle by the County and Gity. Attachment 4 -This 3/1/06 email from Cecil Madden with the State/CGLS demonstrates the manifest difficulty we have encountered in working with the State/CGLS on this project,